Quick Links
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AABOR. See Arizona Board of Regents
Absence. See also Leaves and absences
without pay, ACD 707
Academic Assembly, ACD 112–01
Academic advisement, ACD 305–08
Academic Constitution and Bylaws, ACD 112–01
Academic disqualification
readmission, SSM 202–01
reinstatement, SSM 202–02
Academic freedom, ACD 201
Academic professionals
academic year appointment payment options, ACD 514
administrative councils, ACD 113
advanced degrees and graduate study, ACD 206
benefits, ACD 600
Credit Union payroll deduction, ACD 605
direct deposit of paychecks, ACD 603
employee assistance program, SPP 604
employee reduced in-state tuition, SPP 505
flexible spending accounts, ACD 610
insurance programs, ACD 601
retirement programs, ACD 607
survivor, ACD 608
tax-sheltered plans, ACD 606
United States Savings Bonds, ACD 604
worker’s compensation, ACD 601–06
committees, ACD 112–01
Conditions of Professional Service, ACD 503
conflict of interest, ACD 204–08
consulting or other remunerative arrangements, ACD 510–01
eating and drinking in academic areas, ACD 805
fire alarms, ACD 809
governance responsibilities, ACD 203–01
grievance policies and procedures, ACD 509–03
identification cards, ACD 801
job references, ACD 814
keys, ACD 802
leaves and absences, ACD 700
absence without pay, ACD 707
bereavement leave, ACD 702–04
compassionate transfer of leave, ACD 704–03
family leave, ACD 702–03
health-related, ACD 702–02
human immunodeficiency virus infection, ACD 406
jury duty and material witness service, ACD 706
military leave, ACD 708
parental leave with pay, ACD 710
research and sponsored projects, RSP 502–02
report of illness, accident, or death, ACD 703
responsibilities, ACD 701
sabbatical leave, ACD 705
vacation leave, ACD 704–01
library loan policy, ACD 803
lobbying, ACD 205–01
lost, stolen, or found property, ACD 808
manual warrant request, ACD 513
nepotism, ACD 515
payroll dates and deductions, ACD 512
personnel actions, ACD 507
annual performance evaluation, ACD 507–08
continuing appointment review, ACD 507–06
expedited continuing appointment and promotion review, ACD 507–07
multiple-year appointments, ACD 507–04
post-continuing appointment review, ACD 507–09
preamble, ACD 507–01
probationary appointments and review, ACD 507–05
promotion review, ACD 507–07
year-to-year appointments, ACD 507–03
personnel records access and release, ACD 811
political activity, ACD 205–01
records storage and destruction, ACD 812
recruitment/appointment, ACD 505–04
ASU employees who work outside of Arizona, FIN 420–08
registration of organizations or groups, ACD 810
salary adjustments, ACD 511–01, ACD 511–02
sales to university, ACD 204–05
severance, ACD 508
dismissal for cause, ACD 508–03
nonrenewal of appointment, ACD 507–03
release of, ACD 508–05
resignation, ACD 508–06
retirement age, ACD 508–07
smoking. See Tobacco-free campus
standards of professional conduct, ACD 204–02
status, ranks, titles, and appointment categories, ACD 505–03
student employment, ACD 517
supplemental pay, ACD 510–02
travel for university business, ACD 806
university standing committees and boards, ACD 113
university vehicles, ACD 807
Academic progress
satisfactory
and financial aid, SSM 301–04
Academic records
access, SSM 107–01, SSM 107–02
student-athletes, SDA 202
administrative holds on, SSM 201–07
affidavit of dependency, SSM 203–08
change, SSM 203–02
conduct record retention, SSM 104–06
grade change, SSM 203–01
official transcripts, ordering, SSM 203–03
student self-imposed holds, SSM 203–04
Academic renewal, SSM 202–06
Academic responsibility, ACD 202
Academic year appointment payment options, ACD 514
Access
to buildings, PDP 206
to records information. See Records
Accommodations
by faculty
missed for university-sanctioned activities, ACD 304–02
for religious practices, ACD 304–04
for students with disabilities, See Student(s), with disabilities
Accounting controls for affiliated entities, FIN 130
Accounting Services, FIN 101
Accounts Receivable
deposits, FIN 306
fiscal year-end closing, FIN 105
Adjustments to salary for classified employees, non-faculty administrators, and university staff, SPP 403–08
Administrative holds on registration for classes, SSM 201–07
Administrative leave of absence, SPP 704–06
Administrator, faculty, ACD 504. See also Non-faculty administrator.
Advanced degrees and graduate study, faculty and academic professionals, ACD 206
Advantage
access security, FIN 114
Helpline and training, FIN 101
Advertising
for bids, PUR 501–02
on campus, PDP 208
student media, SSM 1401–02
Advising, ACD 305–08
Affiliated entity policy, FIN 130
Affirmative action and equal opportunity. See Nondiscrimination
Africanized bee problem, FAC 109
Agency/org(s), FIN 200
administrative services charge, FIN 206
agency accounts, FIN 214
appropriation budget changes, FIN 102–01
audits
coordination by taxing authorities, FIN 205–02
liaison, FIN 205–01
business manager responsibilities, FIN 210
for capital programs, CPM 502
closing, FIN 207
fiscal year-end , FIN 105
for construction projects, FIN 209
endowments, ASU, FIN 216
org manager responsibilities, FIN 203
plant project and debt financing fees, FIN 208
resale activities to public, FIN 213
for research and sponsored projects, FIN 211
deficits, RSP 509–04
establishing, RSP 501
guaranteeing delinquent, RSP 506–04
state operating, FIN 111
vice presidential and college responsibilities, FIN 215
Agreement negotiation and acceptance for sponsored projects, RSP 401
AIDS, ACD 406, SPP 313, SSM 106–02
Aircraft
accident, PDP 104–03
for research and sponsored projects travel, RSP 504–01
Air quality investigations (indoor), EHS 402
Alcohol
ASU-affiliated entity expenditure for, FIN 130
in Memorial Union, SSM 801–01, SSM 801–03
and other drugs on campus, SSM 106–03
permit insurance requirements, EHS 705–04
sales and service of, PDP 202–03
student-athlete use of, SDA 405
tailgaiting, PDP 202–03, SSM 106–03
Alien(s)
employment
nonstudent, ACD 516
residency reclassification, SSM 205–01
tax requirements
independent contractors, FIN 425–04
postdoctoral, payments, FIN 425–06
taxpayer identification numbers, FIN 425–03
All access campus permits, PTS 104
Allocation of REC, RID, and IIA, RSP 106
Americans with Disabilities Act, ACD 405. See also Disabilities
Amorous relationships, ACD 402. See also
Sexual harassment
consensual relationships, SDA 406
pregnant student-athletes, SDA 407
Amplification levels near Memorial Union, SSM 802–03
Animals
laboratory, care and use, RSP 202
in Memorial Union, SSM 801–01
purchasing, PUR 401–01
service, SSM 701–06. See also Student(s) with disabilities
therapy and emotional support, SSM 701–07. See also Student(s) with disabilities
Anti-kickback guidelines, PUR 108
Appeals
athletic grant-in-aid appeal process, SDA 501, SSM 303–05
for financial aid, SSM 301–04
intellectual property management, RSP 604
residency reclassification, SSM 205–01
student-athlete, SDA 501
transfer of credits, SSM 401–02
Appointment(s). See Academic professionals; Faculty
Appropriations
budget changes, FIN 102–01
fiscal year-end closing, FIN 105
Approval process and regulations for undergraduate academic minors, ACD 305–12
Arboretum gifts, FAC 112
Archeological findings on building construction, CPM 315
Arizona Board of Regents
building construction, remodeling, and renovation, CPM 201
capital development process, CPM 302
Arizona Optional Retirement Retirement Plan Benefits, ACD 607–06
Arizona State Retirement System (ASRS), ACD 607–04, SPP 501–01
Asbestos abatement, CPM 301–05
floor covering permit standards, CPM 309–03
Assets
capitalization of, PCS 104
intangible, FIN 131
university, misuse of, ACD 123
Assurances in research, RSP 213
ASU-affiliated entity policy, FIN 130
ASU Foundation
deposits, FIN 301–02
donations, PCS 206. See also Gifts
ASU Public Art and Design Review Council
banner designs, FAC 114
operations, CPM 602
public art, CPM 304
ASU—Purpose and Objectives, ACD 101
ASU graphic standards, PUR 402–05
Athletic grant-in-aid appeal process, SSM 303–05
Athletics, intercollegiate. See Intercollegiate athletics
At-risk accounts, research and sponsored projects, RSP 506–04
Audit and Advisory Services, University. See also Audits
ad hoc, special purpose audits, FIN 703
charter, FIN 701
misuse of university assets, ACD 123
scheduled internal audits, FIN 702
Audits. See also Audit and Advisory Services, University
of ASU-affiliated entity, FIN 130
coordination by taxing authorities, FIN 205–02
liaison, FIN 205–01
research and sponsored projects, RSP 510–02
Authorizing travel official, FIN 516
Automated external defibrillator (AED) program, EHS 111
Automobiles on campus. See Parking; Vehicles
Award negotiation for sponsored projects, RSP 401
Bachelor’s degree
declaration of graduation, SSM 204–08
graduation application, SSM 204–03
Background check, ACD 126
Banned substances. See Drugs and alcohol; Tobacco-free campus
Banner displays, FAC 114
Benefits. See also Leaves and absences
academic professionals and faculty, ACD 600
Credit Union payroll deduction, ACD 605
direct deposit of paychecks, ACD 603
employee assistance program, SPP 604
employee reduced in-state tuition, SPP 505
flexible spending accounts, ACD 610, SPP 510
insurance programs, ACD 601, SPP 504–01
retirement plans, ACD 508–07, ACD 607, SPP 501–01
survivor, ACD 608
tax-sheltered plans, ACD 606, SPP 503
workers’ compensation, SPP 504–02
United States Savings Bonds, ACD 604
Bereavement leave, ACD 702–04, SPP 704–05
Bicycle theft, PDP 201–02
Bids. See also Consultants/independent contractors; Contracts; Vendor(s)
accepting or rejecting, PUR 502–02
advertising for, CPM 306–07, PUR 501–02
against private enterprise, FIN 118
design and construction services, CPM 306–07, PUR 501–03
formal sealed, PUR 107
for off-site surplus property, PCS 1002–09
requirements
less than $50,000, PUR 305–01, PUR 305–02
over $50,000, PUR 306–01, PUR 306–02
security for, PUR 501–03
specifications and response evaluation, PUR 303–03
waiver
emergency orders, PUR 307–01
over $50,000, PUR 306–02
Billable services for Facilities Management, FAC 202–01
Biosafety, RSP 205
bloodborne pathogens and needlestick prevention, EHS 101
and select agents, EHS 112
serum storage program, EHS 114
Blanket orders
for Facilities Management, FAC 202–03
for purchasing, PUR 303–05
Bloodborne pathogens and needlestick prevention, EHS 101
Board of Regents. See Arizona Board of Regents
Bomb threat, PDP 102–01
Books. See also Library
ordering textbooks, ACD 305–05
and periodical procurement, PUR 401–04
for veterans, SSM 206–02, SSM 206–03
Buckley amendment, ACD 121, SSM 107–01, SSM 107–02
student self-imposed holds on academic records, SSM 203–04
Budgets
appropriation changes, FIN 102–01
internal planning, FIN 102–02
release due to severe constraints, ACD 504, ACD 507–03, SPP 302, SPP 320
Building construction, remodeling, and renovation, CPM 201. See also Capital Programs
asbestos abatement and, CPM 301–05
capitalization accounting for, PCS 103, PCS 215
definition of renewal, CPM 504–02
groundbreaking, new site, building ceremonies, CPM 313
measurement of areas, CPM 316
naming of buildings, CPM 314
numbering and addressing of facilities, CPM 318
numbering rooms in facilities, CPM 317
permits and inspections, CPM 309–01
request for CPMG services, CPM 301–04
security review by Police Department, PDP 201–04
surplus property from, PCS 1002–01
survey requirements, CPM 319
Buildings
access services, PDP 206
capitalization, PCS 101, PCS 215
renewal funds, FIN 116
retirements, PCS 1008
Business activities code of conduct, SPP 813
Business manager responsibilities of agency/orgs, FIN 210
Bus services, PTS 601
Buying. See Purchasing; Purchasing and Business Services
Call boxes, PDP 101–02
installation, PDP 101–05
Camping overnight on university property, FAC 115
Campus
amenities, CPM 702
change of, SSM 201–11
maintenance responsibility, FAC 101
Campus Health Service
eligibility for, SSM 1201–01
employee work-related injury, SSM 1201–03
fees, SSM 1201–02
student-athelete medical care, SSM 1201–04
Campus recreation. See Sun Devil Fitness
Cancellation of classes, SSM 201–12
Canvassing in residence halls, SSM 1001–03
Capital Programs
ABOR capital development process, CPM 302
agency/orgs, CPM 502
annual request process, CPM 301–02
ASU Public Art and Design Review Council, CPM 304
operations, CPM 602
building construction, remodeling, and renovation, CPM 201
accounting classification of, PCS 103
approval process, CPM 301–03
asbestos abatement and, CPM 301–05
consultants for, CPM 311–01
funding, CPM 504–01
measurement of areas, CPM 316
numbering and addressing of facilities, CPM 318
numbering rooms in facilities, CPM 317
permits and inspections, CPM 309–01
request for CPMG services, CPM 301–04
survey requirements, CPM 319
campus amenities, CPM 702
construction bid and contract award, CPM 306–07
easements and rights-of-way, CPM 312
equipment. See Property Control
facility project user committees, CPM 303
floor covering permit standards and procedures, CPM 309–03
monitoring design activities, CPM 306–05
movable equipment procurement, CPM 306–12
numbering and addressing of facilities, CPM 318
numbering rooms in facilities, CPM 317
planning principles and goals, CPM 601
predesign kickoff meeting, CPM 306–02
project proposals, CPM 301–01
property acquisition review, CPM 401
public art, CPM 304
state historic preservation and, CPM 315
substantial completion and liquidated damages, CPM 306–11
survey requirements, CPM 319
tunnel construction standards, CPM 309–01
user department evaluations, CPM 307–04
Capitalization
equipment acquisitions, PCS 102
intangible assets, PCS 104
plant acquisitions, PCS 101
remodeling and other building costs, PCS 103
Capital purchases. See also Property Control
fiscal year-end closing, FIN 105
Career Services
eligibility, SSM 501–01
for registering and on-campus recruiting, SSM 501–03
employment opportunity listings, SSM 501–02
Carpet purchasing, CPM 309–03, PUR 401–08
Cars on campus. See Parking; Vehicles
Cash advances
research and sponsored projects, RSP 503–02
Catering, Memorial Union, SSM 801–03
Centers
affiliation identification, RSP 106
directors of
evaluation of, ACD 111–03
reporting lines, ACD 110
Chairs
evaluation of, ACD 111–03
position of, ACD 505–02
Change of degree/major/campus, SSM 201–11
Change orders, PUR 307–03
Changes in program or college admission standards, faculty duties, ACD 305–03
Chapter 31 payments for veterans, SSM 206–03
Chemical(s). See Hazardous materials
Chemical release emergency response, EHS 403
Citizenship, tuition and aid eligibility, SSM 103
Civil disorder, PDP 102–02
Class(es). See also Registration for classes
cancellation of, SSM 201–12
duplication of credit, SSM 203–05
fees and deposits, ACD 305–04
petition for course for third time, SSM 201–13
Class duties, faculty, ACD 304
Classification of positions, SPP 402–01
establishing and revising positions, SPP 402–02
student employment, SSM 305–08
Classified employees/staff
awards, tax requirements, FIN 420–04
benefits
employee reduced in-state tuition, SPP 505
flexible spending accounts, SPP 510
insurance coverage, SPP 504–01
retirement plans, ACD 508–07, SPP 501–01
tax-sheltered plans, SPP 503
compensation
adjustments, SPP 403–08
establishing, SPP 403–02
pay differentials, SPP 403–09
workers’, SPP 504–02
conduct and work rules, SPP 801
discipline, SPP 809
employment outside university, SPP 312
grievance policies and procedures, SPP 901
job references, SPP 1104
leaves and absences
administrative leave of absence, SPP 704–06
bereavement, SPP 704–05
compassionate transfer of leave, SPP 702–04
emergency, SPP 704–02
extended, SPP 705–01
family leave, SPP 705–02
holiday, SPP 703–01
jury duty, SPP 704–03
material witness service leave, SPP 704–03
military, SPP 706
parental leave, SPP 708
sick leave, SPP 701–01
victim’s leave, SPP 707
voting, SPP 704–01
performance management, SPP 309–01
personnel records, SPP 1101
probationary period, SPP 303
reduction in force, SPP 213, SPP 1011
release time for professional development, SPP 601
resignation, SPP 1011
severance
involuntary, SPP 1011
processing, SPP 1007
smoking. See Tobacco-free campus
University Ombudsperson Committee, SPP 901
Classified and proprietary research, RSP 404
management group, RSP 404
security clearances, RSP 213–01
Classroom aide residency reclassification, SSM 205–01
Classroom and testing accommodation for students with disabilities, ACD 304–08
Code
of conduct for business activities, SPP 813
of Ethics for faculty and academic professionals, ACD 204–01
Student Code of Conduct, SSM 104–01
Student-Athelete Code of Conduct Policy, SDA 401
Tempe campus Transportation Code, PDP 207–01
Commencement. See also Graduation
faculty duties, ACD 305–11
Commercial note-taking services, ACD 304–06
Committees, faculty and academic personnel, ACD 112–01, ACD 302
Common use items, purchasing, PUR 204
Communications, computer, internet, and electronic, ACD 125
Community college credit transfer, SSM 401–01
Community outreach programs and consultation, SSM 601–04
Community service program, Federal Work-Study Program (FWSP), SSM 306–06
Commuter options program, PTS 501
Compassionate transfer of leave, ACD 704–03, SPP 702–04
Compensation
adjustments, SPP 403–08
direct deposit of paychecks, ACD 603
establishing, SPP 403–02
human subject payments, FIN 421–05
on-call duty, SPP 404–07
overpayment, FIN 602
overtime
extraordinary and specific events, SPP 404–06
research and sponsored projects, RSP 502–01
general policy, SPP 404–04
pay differentials, SPP 403–09
payment options, academic year appointment, ACD 514
payroll dates and deductions, academic personnel, ACD 512
request for manual warrant, ACD 513, FIN 603
request for off-cycle payroll check, FIN 603
research and sponsored projects, RSP 502–01
human subject payments, FIN 421–05
special duty, SPP 404–01
student. See Student employment
standby duty, SPP 404–03
supplemental pay, SPP 404–02
research and sponsored projects, RSP 502–01
workers’, SPP 504–02
Compliance
with National Collegiate Athletic Association (NCAA) rules, SDA 104
in research and sponsored projects, RSP 200
Comprehensive examinations
for advanced placement, ACD 305–10
undergraduate course equivalence, SSM 202–05
Computer, internet, and electronic communications, ACD 125
Computer lab accommodations for students with disabilities, SSM 701–03
Concussions. See Intercollegiate athletics, injuries
Conditions of Administrative Service at ASU, ACD 504
Conditions of Faculty Service, ACD 501
Conditions of Professional Service, ACD 503
Conduct
code for business activities, SPP 813
disruptive
instructor-initiated withdrawal of student, SSM 201–10
faculty, professional standards, ACD 204–02
sportsmanlike, SDA 402
Student Code of Conduct, SSM 104–01
student conduct record retention, SSM 104–06
and work rules, SPP 801
Conference registration costs
research and sponsored projects
ASU employees, RSP 504–04
non-ASU employees, RSP 504–05
Confidentiality
Counseling Services, SSM 602–06
in proprietary research, RSP 404
publication, RSP 406
Confined space entry, EHS 102
Conflict of interest, ACD 204–08
and ASU-affiliated entities, FIN 130
and objectivity in research, RSP 206
Consensual relationships, SDA 406. See also
Sexual harassment
amorous relationships, ACD 402
pregnant student-athletes, SDA 407
Constitution and Bylaws, Academic, ACD 112–01
Construction projects
advertising for, PUR 501–01
bond or private financing, FIN 209
purchasing services, PUR 402–03
Consultants/independent contractors, PUR 307–04, PUR 402–01, SPP 210
building construction, remodeling, and renovation, CPM 311–01
research and sponsored projects, RSP 503–03
Contracts See also Bids; Consultants/independent contractors; Vendor(s)
award of, PUR 502–03
consortium, PUR 502–05
deposits, FIN 301–03
design/bid/build process, CPM 306–07
Educational and Institutional Cooperative Service contracts, PUR 502–05
equipment control at subcontractor facilities, PCS 301
forms, PUR 504–02
in research and sponsored projects, RSP 503–05
state, PUR 502–04
subcontract awards for federal contracts, PUR 503–02
time span, PUR 504–01
Copyrights policy for intellectual property, RSP 604. See also Intellectual property
Cost analysis, orders and requisitions, PUR 303–04
Cost sharing documentation, RSP 506–03
Cost transfers, RSP 506–02
Council of Religious Advisors faculty associate card, SSM 901–02
Counseling Services
clinical services, SSM 601–01
eligibility for, SSM 602–02
fees, SSM 602–05
informed consent, SSM 602–07
mental health emergencies, SSM 602–01
outreach programs and consultation, SSM 601–04
psychiatric services, SSM 601–02
student confidentiality, SSM 602–06
Courier service, PUR 704
Course(s). See also Class(es); Credit(s)
equivalence, comprehensive examination for, SSM 202–05
offered by ASU-affiliated entity, FIN 130
substitution for students with disabilities, SSM 701–04
syllabus, ACD 304–10
Credit(s)
credit-hour standard, maximum, SSM 301–04
second-generation, ACD 120
transfer
appeals, SSM 401–02
evaluation, SSM 401–01
faculty responsibility, ACD 305–09
Credit card in travel, FIN 515
Credit-hour standard, maximum, SSM 301–04
Credit Union payroll deduction, ACD 605
Crime
prevention, PDP 201
bicycle theft, PDP 201–02
electronic security systems, PDP 201–06
new building security, PDP 201–04
operation identification, PDP 201–01
vulnerability assessment, PDP 201–03
weapons, explosives, fireworks, PDP 201–05
record release, PDP 204–01
reporting, PDP 203
Crimes against persons, reporting, PDP 203–03
Customs brokers for purchases, PUR 401–06
“D” or “E” grades, deletion, SSM 203–06
Danforth Chapel
faculty associate card for, SSM 901–02
use priorities, SSM 901–01
Dangerous goods. See Hazardous materials
DARS, SSM 204–08
Data
in research, retention responsibilities, ACD 306–01
security of, ACD 125
Deaf/hard-of-hearing interpreting services, SSM 701–03
Deans, evaluation of, ACD 111–03
Death of student, SSM 105
posthumous degree awarding, SSM 204–07
Debit cards
fiscal year-end closing, FIN 105
Debt financing fees, FIN 208
Decals. See Parking
Declaration of graduation, SSM 204–08. See also GraduationDecorations and displays, fire safety, EHS 202
Dedication ceremonies for buildings, CPM 313
Defensive driving training, EHS 119
Degree(s). See also Bachelor’s degree; Doctoral degree; Master’s degree
audit, SSM 204–08
change of, SSM 201–11
DARS, SSM 204–08
Demotion, employee discipline, SPP 809
Dental coverage and health, ACD 601–01, SPP 504–01
Departmental limited value purchase orders, PUR 304–01
Dependent Care Spending Account, SPP 510
Dependency
and academic record release, SSM 203–08
reduced in-state tuition, SPP 505
Deposits, FIN 300. See also Financial Services
Design/bid/build process, CPM 306–07
Direct costs in research and sponsored projects, RSP 508–01
Direct deposit of paychecks, ACD 603
Directors, center
evaluation of, ACD 111–03
Directory information release, SSM 107–01, SSM 107–02
Disabilities
Americans with, ACD 405
employees with
reduced in-state tuition, SPP 505
temporary, alternate duty, SPP 215
individuals with, ACD 405
parking permits, PTS 103
students with. See Student(s) with disabilities
Disability Resource Center. See Student(s) with disabilities
Disbursement of financial aid, SSM 301–10
Discipline
classified employees, SPP 809
non-faculty administrators, SPP 808
students, SSM 104–01, SSM 104–06
university staff, SPP 808
Discrimination, ACD 401. See also Sexual harassment
student employment, SSM 304–03, SSM 304–04
by vendors, PUR 211
Dismissal. See Severance
Display advertisements for job vacancies, ACD 505–05
Disposal of property. See Equipment, Property Control
Disruptive, threatening, or violent individuals, SSM 104–02
Distributing literature in Memorial Union, SSM 801–04
Diving, scientific, standards, RSP 207
Doctoral degree
graduation application, SSM 204–04
program of study, SSM 204–02
verifying degree completion, SSM 204–05
Domicile for residency reclassification, SSM 205–01
Donations. See Gifts
Drinking. See also Alcohol
and eating in academic areas, ACD 805
Drivers
defensive driving training, EHS 119
discipline, SPP 809
drug and alcohol testing, SPP 321
license monitoring, SPP 319
on mall, PDP 207–02
Drop/add/swap classes, SSM 201–03
after published deadline, SSM 201–05
Drugs and alcohol
on campus, ACD 122, SPP 317, SSM 106–03
student-athlete use of, SDA 405
testing for commercial vehicle drivers and mechanics, SPP 321
vendor standards, PUR 211
in workplace, ACD 119, RSP 213–02, SPP 315
Drug-free campus environment, ACD 122, SPP 317
Drug-free workplace requirements, ACD 119, RSP 213–02, SPP 315
Dry ice purchasing, PUR 702
Duty-free foreign purchases, PUR 401–06
Earthquake, PDP 103–01
Easements and rights-of-way, CPM 312
Eating and drinking in academic areas, ACD 805
Education records. See Academic records
Educational and Institutional Cooperative Service contracts, PUR 502–05
Effort reports
faculty, ACD 303
research and sponsored projects, RSP 502–03
Elections for Academic Assembly, ACD 112–01
Electrical safety, EHS 201
safe work practices, EHS 118
Electronic communications policy, ACD 125
Electronic security systems, PDP 201–06
Eligibility for class attendance, faculty duties, ACD 304–05
E-mail
policy about, ACD 125
for students, SSM 107–03
Emergency(ies)
aircraft accident, PDP 104–03
bomb threat, PDP 102–01
call boxes, PDP 101–02
installation, PDP 101–05
chemical release response, EHS 403
civil disorder, PDP 102–02
earthquake, PDP 103–01
evacuation, PDP 101–04
flood, PDP 103–02
laboratory, PDP 104–01
for maintenance services, FAC 105–01
mental health, SSM 602–01
notification, PDP 101–03
power outage, PDP 104–02
reporting, PDP 101–01
severe weather, PDP 103–03
tornado, PDP 103–03
Emergency hires, student employment, SSM 304–13
Emergency leave, SPP 704–02
Emergency notification, PDP 101–03
Emergency orders and requisitions, PUR 307–01
Emergency short-term loans for students, SSM 302–01
Emeritus status, ACD 607–01
Emeriti parking permits, PTS 104
Employee(s). See also Academic professionals; Classified employees; Faculty; Non-faculty administrators; Student employment; University staff
awards, tax requirements, FIN 420–04
assistance program, SPP 604
benefits. See Benefits
conduct and work rules, SPP 801
discounts, taxability, FIN 123
employment outside of Arizona, FIN 420–08
employment outside university, SPP 312
leaves and absences. See Leaves and absences
labor union membership, SPP 314
postgraduate research stipends/grants, FIN 420–05
purchases from Property Control, PCS 1002–06, PCS 1009
reduced in-state tuition, SPP 505
residency reclassification, SSM 205–01
research and sponsored projects, RSP 502–01
university recognition program, ACD 124
Employment. See also Academic professionals; Classified employees; Faculty; Non-faculty administrators; Student employment; University staff
of alien nonstudents, ACD 516
alternate duty for temporarily disabled employees, SPP 215
benefits. See Benefits
Career Services listings, SSM 501–02
eligibility for, SSM 501–01, SSM 501–03
classification of positions, SPP 402–01
conditions of, SPP 300
faculty and academic professionals, ACD 501; ACD 503
consultants/independent contractors, SPP 210
hiring
classified employees, SPP 201–01
employees who work outside of Arizona, FIN 420–08
faculty and academic professionals, ACD 505–04, ACD 505–06
non-faculty administrators, SPP 201–01
students, SSM 304–01
university staff, SPP 201–01
medical examinations, SPP 304
outside university, SPP 312
postretirement, SPP 206
principal investigator eligibility, RSP 102
probationary period, SPP 303
release time for professional development, SPP 601
research and sponsored projects, RSP 502–01
smoking. See Tobacco-free campus
staff, SPP 200, SPP 201–01
flexible employment program, SPP 214
nepotism, SPP 205
reduction in force, SPP 213, SPP 216
volunteer services, SPP 212
work schedules, SPP 306
Endowment funds, ASU, FIN 216
Encumbrance(s)
fiscal year-end closing, FIN 105
Enrollment. See Registration
Environmental Health & Safety. See also Hazardous materials
chemical release emergency response, EHS 403
fire safety, EHS 200
decorations and displays, EHS 202
electrical safety, EHS 201
facility safety and occupancy limits, EHS 204
hazardous chemicals storage, EHS 205
hazardous waste management, EHS 401
health and safety training, EHS 108
indoor air quality investigations, EHS 402
insurance services, EHS 705
alcohol permit requirements, EHS 705–04
emergency travel assistance, EHS 705–05
foreign travel, EHS 705–06
nonemployee travel, EHS 705–07
third-party liability, EHS 705–03
university property claims, EHS 705–01
university volunteer coverage, EHS 705–08
vehicle loss, EHS 705–02
laboratory start-up/close-out, EHS 405
lead-based paint disclosure, EHS 404
management policy, EHS 005
occupational safety and health
automated external defibrillator (AED) program, EHS 111
biosafety and select agents, EHS 112
biosafety serum storage program, EHS 114
bloodborne pathogens and needlestick prevention, EHS 101
confined space entry, EHS 102
electrical safe work practices, EHS 118
fall protection, EHS 120
gasses, compressed, EHS 122
hazard communication program, EHS 103
hearing conservation program, EHS 110
incident reporting and investigation, EHS 115
laboratory use of hazardous chemicals, EHS 104
lockout/tagout, EHS 117
minors in laboratories, EHS 116
motor fleet safety, EHS 119
personal protective equipment, EHS 105
radiation safety, EHS 113
respiratory protection, EHS 107
utility tunnels, EHS 121
working alone with hazardous materials, processes, or equipment, EHS 123
shipping and receiving hazardous materials, EHS 406
Environmental responsibility of vendors, PUR 211
Equal opportunity/affirmative action. See Nondiscrimination
Equipment. See also Government-furnished equipment, Property Control
acquisition, PCS 200
cannibalizing, PCS 1005
capitalization of, PCS 102
control at subcontractor facilities, PCS 301
cooling, FAC 110
fabrications, PCS 201, PCS 202
inventories of, PCS 600. See also Property Control
leased, PCS 212
loaned, PCS 213
return of, PCS 1007
management, RSP 505–06
maintenance records, PCS 801
movable equipment more than $100,000, CPM 306–12
personal use of university equipment, PCS 902
receiving, PCS 400
records. See Property Control
for research, RSP 505–06. See also Property Control
acquisition, PCS 200, PCS 202
closeout at completion, PCS 1202
disposal, PCS 1002–02, PCS 1002–10
donated, PCS 206
government-furnished, PCS 204, PCS 403. See also Government-furnished equipment
inventories of, PCS 600
lease/purchase, PCS 211
loaned or demonstration, PCS 213, PCS 1007, PUR 502–06
management, PCS 602
personal use of, PCS 902
space rental, RSP 505–06
use fees, RSP 505–06
sales tax exemption and, PCS 102, PCS 201, PCS 202, PCS 203
screening for availability, PCS 202
security of, PCS 802
sensitive property, PCS 216
stolen
personally owned, PCS 1103
sponsor-owned, PCS 1102
university-owned, PCS 1101
surplus. See Property Control
used, PCS 202, PUR 401–05
with support requirements, PUR 206
Equity adjustments, SPP 403–08
Equity and inclusion, ACD 401
student employment, SSM 304–03
by vendors, PUR 211
Establishing an academic unit, ACD 305–02
Establishing new course prefixes, ACD 305–13
Evacuation, PDP 101–04
Evaluation of teaching ACD 304–09
Event and Meeting Services
reserving Memorial Union rooms, SSM 801–02
sales and promotion on campus, SSM 802–02
scheduling outdoor campus activities, SSM 802–01
Examinations
accommodations for disabled students, ACD 304–08, SSM 701–03
comprehensive, for advanced placement, ACD 305–10
faculty duties, ACD 304–01
missed for university-sanctioned activities, ACD 304–02
Expense(s). See also Purchasing and Business Services
documentation for research and sponsored projects, RSP 506
transfers at fiscal year-end closing, FIN 105
Explosives on campus, PDP 201–05
sensitive property management, PCS 216
Export Administration Regulations (EAR), RSP 214
Export control, RSP 214
Extended leave of absence, SPP 705–01
Facilities. See also Buildings
& administrative costs on research and sponsored projects, RSP 508–01
naming of, CPM 314
safety and occupancy limits, EHS 204
Facilities Management
Africanized bee problem, FAC 109
Arboretum gifts, FAC 112
asbestos abatement program and, CPM 301–05
auxiliary units, FAC 201
banner displays, FAC 114
billable services, FAC 202–01
blanket orders, FAC 202–03
bulletin boards, FAC 107
campus maintenance responsibility, FAC 101
emergency maintenance services, FAC 105–01
equipment cooling, FAC 110
estimates of cost, FAC 202–02
funding responsibilities, FAC 102
general services, FAC 201
graffiti and, FAC 104
lock shop/keys, FAC 205
overnight use of facilities, FAC 115
roof painting, FAC 114
service request, FAC 203–02
signage on campus, FAC 106
utility failure, FAC 105–02
vandalism and, FAC 104
vehicles, FAC 204
water conservation, FAC 110
Faculty
academic advisement, ACD 305–08
Academic Constitution and Bylaws, ACD 112–01
academic year appointment payment options, ACD 514
accommodations
for religious practices, ACD 304–04
for students with disabilities, ACD 304–08
administrative councils, ACD 113
advanced degrees and graduate study, ACD 206
appointments, ACD 505
approval process and regulations for undergraduate academic minors, ACD 305–12
athletics representative, SDA 103–03
awards, tax requirements, FIN 420–04
benefits, ACD 600
Credit Union payroll deduction, ACD 605
direct deposit of paychecks, ACD 603
employee assistance program, SPP 604
employee reduced in-state tuition, SPP 505
flexible spending accounts, ACD 610
insurance programs, ACD 601
retirement programs, ACD 607
survivor, ACD 608
tax-sheltered plans, ACD 606
United States Savings Bonds, ACD 604
worker’s compensation, ACD 601–06
changes in program or college admission standards, ACD 305–03
class duties, ACD 304
Code of Ethics, ACD 204–01
commencement, ACD 305–11
commercial note-taking services, ACD 304–06
committees, ACD 112–01, ACD 302
comprehensive examinations for advanced placement, ACD 305–10
Conditions of Faculty Service, ACD 501
consulting or other remunerative arrangements, ACD 510–01
credit evaluation and transfer, ACD 305–09
eating and drinking in academic areas, ACD 805
effort reports, ACD 303
eligibility for class attendance, ACD 304–05
establishing an academic department, ACD 305–02
establishing new course prefixes,ACD 305–13
evaluation of teaching, ACD 304–09
evaluation of deans, chairs, directors, ACD 111–03
examinations, ACD 304–01
fire alarms, ACD 809
governance responsibilities, ACD 203–01
grievance policies and procedures, ACD 509–02
identification cards, ACD 801
initial appointment and offer letter, ACD 505–01
intra-university consulting, ACD 510–04
instructor-initiated withdrawal of student, SSM 104–05, SSM 201–02, SSM 201–10
job references, ACD 814
keys, ACD 802
lobbying, ACD 205–01
leaves and absences, ACD 700
absence without pay, ACD 707
bereavement leave, ACD 702–04
compassionate transfer of leave, ACD 704–03
family leave, ACD 702–03
health-related, ACD 702–02
human immunodeficiency virus infection, ACD 406
jury duty and material witness service, ACD 706
military leave, ACD 708
parental leave with pay, ACD 710
report of illness, accident, or death, ACD 703
research and sponsored projects, RSP 502–02
responsibilities, ACD 701
sabbatical leave, ACD 705
vacation leave, ACD 704–01
library loan policy, ACD 803
lost, stolen, or found property, ACD 808
manual warrant request, ACD 513
membership, ranks, titles, appointment categories, and honored positions, ACD 505–02
missed classes due to university-sanctioned activities, ACD 304–02
nepotism, ACD 515
office hours, ACD 305–05
ordering textbooks, ACD 305–05
out-of-class duties, ACD 305
payroll dates and deductions, ACD 512
personnel actions, ACD 506
annual evaluation, ACD 506–10
appointments with tenure, ACD 506–04
evaluation for tenure and promotion, ACD 506–04
expedited review, ACD 506–05
hires with tenure, ACD 506–05
joint and affiliated faculty appointments, ACD 506–04
notification of consideration for tenure, promotion, and retention, ACD 506–05
performance-based salary plan, ACD 511–01
post-tenure review process, ACD 506–11
preamble for promotion and tenure, ACD 506–01
probationary appointments, ACD 506–03
promotion, ACD 506–05
personnel records access and release, ACD 811
planning and seeking approval of new degree programs, ACD 305–01
political activity, ACD 205–01
posting of student grades, ACD 304–01
publications and royalties, ACD 204–04
records storage and destruction, ACD 812
recruitment/appointment, ACD 505–06
registration of organizations or groups, ACD 810
reporting date, ACD 305–05
salary adjustments, ACD 511–01, ACD 511–02
sales to university, ACD 204–05
severance, ACD 508
resignation, ACD 508–06
retirement age, ACD 508–07
smoking. See Tobacco-free campus
special class fees and deposits, ACD 305–04
standards of professional conduct, ACD 204–02
student employment, ACD 517
summer sessions appointments, ACD 510–03
supplemental pay, ACD 510–02
syllabus, ACD 304–10
travel for university business, ACD 806
unit bylaws, ACD 111–02
university standing committees and boards, ACD 114
university vehicles, ACD 807
voting rights, ACD 111–01
workloads, ACD 301
Faculty athletics representative, SDA 103–03
Fall protection, EHS 120
Family Education Rights and Privacy Act of 1974, ACD 121, SSM 107–01, SSM 107–02
Family leave, ACD 702–03, SPP 705–02
Federal Work-Study Program (FWSP), SSM 306–01
award limits and termination, SSM 306–05
award periods, SSM 306–03
changes in, SSM 306–04
community service program, SSM 306–06
continuing student employment, SSM 304–02
eligibility criteria, SSM 304–07
off-campus employer eligibility, SSM 306–02
withdrawal, SSM 304–09
Fees and deposits, special, for classes, ACD 305–04
FERPA, ACD 121, SSM 107–01, SSM 107–02
FICA tax exemption for students, FIN 601
Financial aid. See also Student employment
appeals for nonrenewal, SSM 303–06
athletic grant-in-aid, SDA 501, SSM 303–05
disbursement, SSM 301–10
eligibility, SSM 301–01
emergency short-term loans, SSM 302–01
enrollment status, SSM 301–02
expected contribution, SSM 301–06
Federal Work-Study Program (FWSP). See Federal Work-Study Program (FWSP)
FICA tax exemption for students, FIN 601
fraud, misrepresentation, and misappropriation, SSM 301–11
graduate students
preparatory course work, SSM 301–13
institutional recruitment
scholarship deferment, SSM 303–03
nonrenewal appeals, SSM 303–06
athletic grant-in-aid, SDA 501, SSM 303–05
satisfactory academic progress, SSM 301–04
student and parent reviews, SSM 301–08
summer, SSM 301–07
suspension of, SSM 301–04
tax requirements, FIN 422–01
termination of, SSM 301–04
Financial integrity, ensuring, FIN 129
Financial interests and objectivity in research, RSP 206
Financial Services
accounting assistance, FIN 112
Advantage access security, FIN 114
affiliated entity policy, FIN 130
agency/org(s), FIN 200
administrative services charge, FIN 206
agency accounts, FIN 214
appropriation budget changes, FIN 102–01
audit coordination by taxing authorities, FIN 205–02
audit liaison, FIN 205–01
business manager responsibilities, FIN 210
closing, FIN 207,
FIN 105
for construction projects, FIN 209
endowments, ASU, FIN 216
org manager responsibilities, FIN 203
plant project and debt financing fees, FIN 208
resale activities to public, FIN 213
for research and sponsored projects, FIN 211, RSP 501
state operating, FIN 111
vice presidential and college responsibilities, FIN 215
amounts due to ASU, FIN 104
ASU-affiliated entity policy, FIN 130
budgets
appropriation changes, FIN 102–01
internal planning, FIN 102–02
building renewal funds, FIN 116
competitive bids against private enterprise, FIN 118
departmental record keeping, FIN 103
deposits, FIN 300
Accounts Receivable billings, FIN 306
class fees, ACD 305–04
financially related organizations, FIN 301–02
general policy, FIN 301–01
gifts, FIN 303, FIN 304, PUR 104
grant and contract funds, FIN 301–03
payment card processing, FIN 301–04
University Cashiering Services, FIN 305
employee discounts, taxability, FIN 123
employees who work outside of Arizona, FIN 420–08
financial integrity assurance, FIN 129
fines, FIN 109
fiscal year-end closing, FIN 105
identification numbers, ASU, FIN 121
misuse of public monies, FIN 124
month-end closing, FIN 106
organization, FIN 101
personal use of university resources, FIN 117
public purpose served, FIN 119
sales tax, FIN 108
exemptions, FIN 120, FIN 121
space moving costs, FIN 107
state operating agency/org(s)
allowable charges, FIN 111
travel, FIN 500
authorizing official, FIN 516
foreign, FIN 506–01, FIN 506–02
in-state, FIN 504
insurance coverage, FIN 513
meals and lodging, FIN 509
non-athletic team/group, FIN 507
out-of-state, FIN 505
overview, FIN 502
receipts and itemization, FIN 511
registration fees, FIN 514
transportation, FIN 512
university-sponsored credit card, FIN 515
tax assistance, FIN 125
University Audit and Advisory Services. See also Audits
ad hoc, special purpose audits, FIN 703
charter, FIN 701
misuse of university assets, ACD 123
scheduled internal audits, FIN 702
unrelated business income tax, FIN 122
Financially related organizations, FIN 301–02
Fire alarms, ACD 809
Fire safety, EHS 200
alarms, ACD 809
decorations and displays, EHS 202
electrical safety, EHS 201
facility safety and occupancy limits, EHS 204
hazardous chemicals storage, EHS 205
Fiscal year-end closing, FIN 105, PUR 307–02
Fitness. See Sun Devil Fitness
Fixed price agreements in research and sponsored projects, RSP 509–03
Flags on campus, PDP 205
FLASH, PTS 601
Fleet Services. See Vehicles
Flexible employment program, SPP 214
Flexible spending accounts, ACD 610, SPP 510
Flood, PDP 103–02
Flooring purchases, PUR 401–08
floor covering permit standards, CPM 309–03
Food, eating and drinking in academic areas, ACD 805
Food sales waiver request, SSM 802–02
Foreign purchases, PUR 401–06
Foreign travel, FIN 506–01, FIN 506–02, FIN 506–03. See also Travel
Foreign Visitor Tax Guide, FIN 425–01
Fraternity(ies) and sorority(ies), social
alcohol and drugs, SSM 106–03
university recognition, SSM 1301–01
Fraud, misrepresentation, and misappropriation
of financial aid, SSM 301–11
misuse of university assets, ACD 123
in student employment, SSM 305–09
Freedom, academic, ACD 201
Freedom of Information Act and proposals for research, RSP 104
Fund-raising by ASU-affiliated entity, FIN 130
Furniture purchases, PUR 401–08
Gambling, SDA 403
Gas(es)
compressed, EHS 122
cylinders and products purchasing, PUR 702
Gate access cards. See Parking, permits
Gifts
and ASU-affiliated entities, FIN 130
equipment acquisition and recording, PCS 206, PCS 405
disposal of, PCS 1002–10
and gratuities, ACD 204–06, FIN 304, PUR 104
in kind
deposits of, FIN 303
tax requirements, FIN 128
of surplus property, PCS 1002–01
Governance
academic professionals
responsibilities, ACD 203–01
evaluation of deans, chairs, directors, ACD 111–03
faculty
responsibilities, ACD 203–01
voting rights, ACD 111–01
unit bylaws, ACD 111–02
Government-furnished equipment, PCS 204, PCS 403. See also Property Control
closeout at completion, PCS 1202
equipment relocation, PCS 1004–01, PCS 1004–02, PCS 1004–03
inventories of off-site, PCS 602–06
reporting schedule for, PCS 1201
stolen, PCS 1102
surplus property disposal, PCS 1002–08, PCS 1002–10
Grades
change, SSM 203–01
deletion of “D” or “E” grades, SSM 203–06
incomplete, SSM 203–09
posting of, ACD 304–01
Graduate students See also Student(s)
enrollment status, SSM 301–02
financial aid, SSM 301–13
“incomplete” grade, SSM 203–09
maximum credit-hour limits, SSM 301–04
Graduation
application
bachelor’s degree, SSM 204–03
master’s and doctoral, SSM 204–02
declaration of, SSM 204–08
program of study, SSM 204–02
student employment, SSM 304–15
Graffiti, FAC 104
Grants, deposits of, FIN 301–03
Greek life. See Fraternity(ies) and sorority(ies), social
Green purchasing, PUR 210
Grievance policies
academic professionals, ACD 509–03
classified employees, SPP 901
faculty, ACD 509–02
for student-athletes, SDA 501
student employment, SSM 304–12
students with disabilities, SSM 701–09
vendor standards, PUR 211
Gross area measurement, CPM 316
Groundbreaking ceremonies, CPM 313
Harassment, sexual. See Sexual harassment
Hazardous materials. See also Environmental Health & Safety
bloodborne pathogens and needlestick prevention, EHS 101
gasses, compressed, EHS 122
hazard communication program, EHS 103
hazardous chemicals, EHS 104
storage of, EHS 205
laboratory start-up/close-out, EHS 405
laboratory emergencies, PDP 104–01
sensitive property management, PCS 216
shipping and receiving, EHS 406
purchasing, EHS 401
Toxic Substance Control Act (TSCA) and Research and Development (R&D) Exemption, EHS 407
waste management, EHS 401, RSP 204
working alone with hazardous materials, processes, or equipment, EHS 123
Hazing prevention, SDA 404, SSM 104–03
Health Service. See Campus Health Service
Health and dental coverage, ACD 601–01, SPP 504–01
Health and safety training, EHS 108–01
Health-related leave, ACD 702–02, SPP 701–01
Hearing conservation program, EHS 110
Hepatitis B virus (HBV) infection, bloodborne pathogens and needlestick prevention, EHS 101
Hiring. See also Employment
classified employees, SPP 201–01
employees who work outside of Arizona, FIN 420–08
faculty and academic professionals, ACD 505–05, ACD 505–06
non-faculty administrators, SPP 201–01
students, SSM 304–01
university staff, SPP 201–01
HIV (human immunodeficiency virus infection), ACD 406, SPP 313, SSM 106–02
bloodborne pathogens and needlestick prevention, EHS 101
Holiday leave, SPP 703–01
Home unit identification for principal investigator, RSP 106
Housing on campus. See also Residential Life
alcohol and drugs, SSM 106–03
for guests, SSM 1002–02
for summer conferences, SSM 1002–01
Human immunodeficiency virus infection, ACD 406, EHS 101, SPP 313, SSM 106–02
Human subjects in research, RSP 201–01
payments, FIN 421–05
Identification cards, ACD 801, ACD 607–01, PUR 703
Identification of personal items, PDP 201–01
Information management policy, ACD 125
Injuries
sports. See Intercollegiate athletics, injuries
workers’, SPP 504–02
Immigration status
tax requirements and, FIN 425–02
tuition and aid eligibility, SSM 103
vendor standards, PUR 211
Immunization requirements,SSM 106–01
incentives. See See Employee(s), awards
Incident reporting and investigation, EHS 115
Income tax
exemption of ASU-affiliated entity, FIN 130
unrelated business, FIN 122
Incomplete grades, SSM 203–09
Indemnification for ASU-affiliated entities, FIN 130
Independent contractors
employment, SPP 210, FIN 421–01
nonresident aliens, FIN 422–01, FIN 425–04
Independent student residency reclassification, SSM 205–01
Indoor air quality investigations, EHS 402
Information, student. See Academic records
Informed consent by Counseling Services, SSM 602–07
Initial appointment and offer letter, ACD 505–01
In-state travel, FIN 504
Inspections, building construction, remodeling, and renovation, CPM 309–01
Institutes
affiliation identification, RSP 106
reporting lines, ACD 110
Institutional recruitment scholarship
deferment, SSM 303–03
Instructor-initiated withdrawal of student, SSM 104–05, SSM 201–02, SSM 201–10
Insurance for ASU-affiliated entities, FIN 130
Insurance programs (benefits), ACD 601, SPP 504–01
Insurance services, EHS 705
alcohol permit requirements, EHS 705–04
emergency travel assistance, EHS 705–05
foreign travel, EHS 705–06
nonemployee travel, EHS 705–07
Property Control tagging and, PCS 401
third-party liability, EHS 705–03
travel, FIN 513
university property claims, EHS 705–01
university volunteer coverage, EHS 705–08
vehicle loss, EHS 705–02
Intangible assets, capitalization of PCS 104
Intellectual property
copyrights policy, RSP 604
management implementation policy, RSP 604
ownership of research data and materials, RSP 604
patents policy, RSP 604
proprietary research policy, RSP 404
publication, RSP 406
research award negotiation, RSP 401
Intent to procure, PUR 106
Intercollegiate Athletics
academics
eligibility guidelines, SDA 201
exams on the road, SDA 205
mandatory advising, SDA 206
missed class time, SDA 204
monitoring, SDA 207
post-eligibility aid program, SDA 203
release of academic records, SDA 202
appeals by student-athletes, SDA 501
consensual relationships and, SDA 406
drug testing, SDA 405
appeals, SDA 501
faculty athletics representative, SDA 103–03
gambling, SDA 403
hazing, SDA 404
injuries, SSM 1201–05
Sun Devil Faculty Athletic Board, SDA 103–02
mission, SDA 101
National Collegiate Athletic Association (NCAA) rules compliance, SDA 104
Office for Student-Athlete Development, SDA 301
Pacific-12 Conference rules compliance, SDA 104
philosophy, ACD 116, SDA 102
pregnant student-athletes, SDA 407
presidential oversight, SDA 103–01
rules compliance, SDA 104
Safe Harbor Program, SDA 405
sportsmanlike conduct, SDA 402
Student-Athelete Code of Conduct Policy, SDA 401
appeals, SDA 501
student-athlete advisory committee, SDA 103–04
Sun Devil Life Skills, SDA 302
Internal grant programs, purchasing, RSP 503–01
Internal purchase orders, PUR 302–01
International students
insurance programs, SSM 106–04
student employment, ACD 517–02
eligibility criteria, SSM 304–07
requirements, SSM 304–08
work hour limitations, SSM 305–05
International Traffic In Arms Regulations (ITAR), RSP 214
Internet policy, ACD 125
Intra-university consulting, ACD 510–04
Inventories of equipment, PCS 600. See also Property Control
Investigator Incentive Awards (IIA)
allocation/distribution, RSP 106
identification of home unit, RSP 106
Invitation to bid (ITB)
award of contract, PUR 502–03
and intent to procure, PUR 106
vendor information and, PUR 501–01
Involuntary withdrawal from university, SSM 104–05
IRS Form 1099, FIN 421–04
Job references, ACD 814, SPP 1104
Jury duty and material witness service, ACD 706, SPP 704–03
Keys, ACD 802
control, PDP 206
lockshop, FAC 205
Kickbacks, PUR 108
Labor union membership, SPP 314
Laboratory(ies)
animals, care and use, RSP 202
emergency in, PDP 104–01
hazardous chemical use in, EHS 104
minors in, EHS 116
start-up/close-out, EHS 405
Land acquisition capitalization, PCS 101, PCS 215
Lead unit in research and sponsored properties, RSP 107
Lead-based paint disclosure, EHS 404
Lease/purchase equipment, PCS 211
Leases, off-campus property, PUR 403–01
Leaves and absences
academic professionals. See Academic professionals
administrative leave of absence, SPP 704–06
bereavement, SPP 704–05
compassionate transfer of leave, SPP 702–04
emergency, SPP 704–02
extended, SPP 705–01
faculty. See Faculty
family leave, SPP 705–02
holiday, SPP 703–01
jury duty, SPP 704–03
material witness service leave, SPP 704–03
military, SPP 706
parental leave, SPP 708
research and sponsored projects, RSP 502–02
sick leave, SPP 701–01
vacation leave, SPP 702–01
research and sponsored projects, RSP 502–02
victim’s leave, SPP 707
voting, SPP 704–01
Library
capitalization of holdings, PCS 102
fines and university funds, FIN 109
loan policy, ACD 803
Life insurance, ACD 601–03, SPP 504–01
Liquid nitrogen purchasing, PUR 702
Light rail service, PTS 601
Liquidated damages on capital programs, CPM 306–11
Loans. See Financial aid
Lobbying, ACD 205–01
by ASU-affiliated entity, FIN 130
Lockout/tagout, EHS 117
Lockshop, FAC 205. See also Keys
Lodging and meals in travel, FIN 509
Long-term disability insurance, ACD 601–04, SPP 504–01
Lost, stolen, or found property, ACD 808, SSM 801–05
Mail
codes for state payments, FIN 121
e-mail, ACD 125, SSM 107–03
Mail Services, PUR 704
Major, change of, SSM 201–11
Malls, vehicles and carts on, PDP 207–02
Mandatory provisions for vendors, PUR 211
Manual warrant request
academic professionals and faculty, ACD 513
classified staff, FIN 603
Market adjustments, SPP 403–08
Master’s degree, program of study, SSM 204–02
Material witness service leave, ACD 706, SPP 704–03
Maximum credit-hour limits, SSM 301–04
Meals and lodging in travel, FIN 509
Measurement of building areas, CPM 316
Medical coverage
academic professionals and faculty, ACD 601
classified staff, non-faculty administrators, university staff, SPP 504–01
Medical/compassionate reasons for withdrawal, SSM 201–08
Medical examinations, employment, SPP 304
Membership, ranks, titles, and appointment categories, faculty, ACD 505–02
Memorial Union
alcohol, SSM 801–01
amplification levels, SSM 802–03
animals, SSM 801–01
catering, SSM 801–03
Event and Meeting Services, SSM 801–02
food services, SSM 801–03
general rules, SSM 801–01
lost and found, SSM 801–05
meeting room policies, SSM 801–02
Montgomery Instructional Computer Lab, SSM 801–07
petitioning, distributing, posting literature, SSM 801–04
reserving facilities, SSM 801–02
scheduling outdoor campus activities, SSM 802–01
smoking. See Tobacco-free campus
Sparky’s Den, SSM 801–08
vending machine refunds, SSM 801–06
Mental health emergencies, SSM 602–01
Metro light rail, PTS 601
Mild tramatic brain injury (MTBI). See Intercollegiate athletics, injuries
Military leave, ACD 708, SPP 706, SSM 201–18
Ministry(ies), faculty associate card for, SSM 901–02
Minors
academic undergraduate, approval process and regulations for, ACD 305–12
in laboratories, EHS 116
Misconduct in research, RSP 210
Missed classes due to university-sanctioned activities, ACD 304–02
Missing student notification, SSM 1001–07
Misuse
of public monies, FIN 124
of university assets, ACD 123
Montgomery Instructional Computer Lab, SSM 801–07
Month-end closing, FIN 106
Motor fleet safety, EHS 119
Motorist assistance, PTS 701
Moving expenses, tax requirements, FIN 420–03
Museums, capitalization of holdings, PCS 102
Naming of university buildings, CPM 314, FIN 127
National Collegiate Athletic Association (NCAA) rules compliance, SDA 104
National Security Decision Directive 189, RSP 214
Native American/Indian student residency reclassification, SSM 205–01
Needlestick prevention, bloodborne pathogens and, EHS 101
Nepotism
academic professionals and faculty, ACD 515
staff, SPP 205
student employment, SSM 304–06
New building security, PDP 201–04
New degree programs, planning and seeking approval of, ACD 305–01
Non-athletic team/group travel, FIN 507
Non-faculty administrator. See University staff.
Nonattendance, instructor-initiated drop for, SSM 201–02
Nondiscrimination, ACD 401. See also Sexual harassment
in recruitment and hiring, ACD 505–06
student employment, SSM 304–03, SSM 304–04
by vendors, PUR 211
Nonreappointment, ACD 508–01
Notification of emergencies, PDP 101–03
Note-taking
accommodations for students with disabilities, SSM 701–03
commercial services, ACD 304–06
Numbering
and addressing of facilities, CPM 318
rooms in facilities, CPM 317
Objectivity in research, RSP 206
Obscene or threatening phone calls, PDP 203–04
Occupational safety and health. See Environmental Health & Safety
Off-campus property leases, PUR 403–01
Off-cycle payroll check, ACD 513, FIN 603
Office hours of faculty, ACD 305–05
Office of Foreign Assets Control (OFAC), RSP 214
Office for Student-Athlete Development, SDA 301
Official transcripts, ordering, SSM 203–03
Ombudsperson Program, ACD 509–01
On-call duty compensation, SPP 404–07
On-campus goods and services
list, PUR 302–02
vs. off-campus goods and services, PUR 301–03
Operation identification, PDP 201–01
Optional Retirement Plan (ORP), SPP 501–01
Ordering textbooks, ACD 305–05
Orders and requisitions, PUR 300. See also Purchasing and Business Services
transaction types and forms, PUR 301–01
Org managers responsibilities, FIN 203
Outdoor campus activity areas
overnight, FAC 115
in residential areas, SSM 1001–05
through Memorial Union, SSM 802–01
Out-of-class academic duties, ACD 305
Out-of-state/outside of Arizona employment, FIN 420–08
Out-of-state travel, FIN 505
Outreach programs and consultation, SSM 601–04
Overpayment, FIN 602
Overnight use of university facilities, FAC 115
Override and/or overload authorizations, SSM 201–04
Overtime compensation
extraordinary and specific events, SPP 404–06
general policy, SPP 404–04
research and sponsored projects, RSP 502–01
Pacific-12 Conference rules compliance, SDA 104
Paint, lead-based, disclosure, EHS 404
Parental leave, ACD 710, SPP 708
Parent(s)
access to academic records, SSM 107–01, SSM 107–02
contribution to financial aid, SSM 301–06
reviews of financial aid, SSM 301–08
Parking. See also Vehicles
citations, PTS 301
administrative dismissal of, PTS 403
appeals, PTS 401, PTS 402
release of information, PTS 404
commuter options program, PTS 501
conferences, PTS 202
events, PTS 203
fines, PTS 301
from university funds, FIN 109
loading zones, PTS 302
motorist assistance, PTS 701
permits for
all access campus, PTS 104
emeriti, PTS 104
for persons with disabilities, PTS 103
replacements of, PTS 105
sales, PTS 101
special "A," PTS 104
temporary, PTS 102
vehicle registration, PTS 101
vendor, PTS 104
reserved, PTS 204
rules and regulations, PTS 301
towing enforcement, PTS 303
transit services information, PTS 601
valet, PTS 205
veterans payments, SSM 206–03
violation codes, PTS 301
visitor, PTS 201
Patents policy for intellectual property, RSP 604. See also Intellectual property
Pay. See Compensation
Payables and Reimbursements
fiscal year-end closing, FIN 105
organization, FIN 101
Payment(s), FIN 400
and performance bonds, PUR 501–03
vouchers, fiscal year-end closing, FIN 105
Payroll. See also Compensation
expense redistribution, FIN 105
Percentage standard and academic progress, SSM 301–04
Performance
evaluation/management, SPP 309–01, SPP 808
increase (performance-based increase), SPP 403–08
Performance and payment bonds by vendors, PUR 501–03
Permits
building construction, remodeling, and renovation, CPM 309–01
parking. See Parking, permits
Personal/professional services. See Consultants/independent contractors
Personal property
protecting, PCS 214, PDP 201–01
stolen, PCS 1103
Personal protective equipment, EHS 105
Personally identifiable information, SSM 107–01, SSM 107–02
Personnel actions
academic professionals. See Academic professionals, personnel actions
faculty. See Faculty, personnel actions
whistle-blowing and, ACD 204–07
Personnel records
academic professionals and faculty, ACD 811
classified employees and administrative/service professional, SPP 1101
Petition(s)
for course for third time, SSM 201–13
in Memorial Union, SSM 801–04
for residency reclassification, SSM 205–01
Petty cash
fiscal year-end closing, FIN 105
purchases with, PUR 304–03
for research and sponsored projects, RSP 503–02
Phone calls
obscene or threatening, PDP 203–04
personal, FIN 420–06
Pitchfork Card, PUR 703
Planning budgets, internal, FIN 102–02
Planning and seeking approval of new degree programs, ACD 305–01
Plant acquisition capitalization, PCS 101
Plant project financing fees, FIN 208
Police Department. See also Emergency(ies); Security
entering student rooms, SSM 1001–01
Political activity, ACD 205–01
by ASU-affiliated entity, FIN 130
Postdoctoral scholars
Conditions of Service, ACD 502
financial support, FIN 422–03
nonresident aliens, payments to FIN 425–06
Posthumous degrees, SSM 204–07
Posting literature in Memorial Union, SSM 801–04
Posting of student grades, ACD 304–01
Postretirement employment, SPP 206
Power outage, PDP 104–02
Pre-award site visits for sponsored projects, RSP 408
Predesign kickoff meeting for capital programs, CPM 306–02
Preferred provisions for vendors, PUR 211
Pregnant student-athletes, SDA 407
President of university, ACD 102
Prestart date spending on sponsored projects, RSP 507–01
Principal investigator (PI)Printing purchases, PUR 402–04
Prior year commitments, fiscal year-end closing, FIN 105
Privacy rights of students, ACD 121, SSM 107–01
Probationary period
academic professionals, ACD 507–05
faculty, ACD 506–03
staff, SPP 303
Procurements. See Purchasing and Business Services
Professional design services
less than $250,000, PUR 402–02
over $250,000, PUR 402–03
Professional development, release time for, SPP 601
Programs of study, master’s and doctoral, SSM 204–02
Promotion
faculty. See Faculty, personnel actions
Property. See also Equipment, Property Control
acquisition review, CPM 401
crimes, reporting, PDP 203–02, PCS 1103
personal, protecting, PCS 214, PDP 201–01
Property Control. See also Government-furnished equipment
accounting classifications for capitalization, PCS 100
acquisition of equipment, PCS 200
capitalization of, PCS 102
general principles, PCS 201
review, CPM 401
building retirements, PCS 1008
capitalization of property
equipment acquisitions, PCS 102
intangible assets, PCS 104
plant acquisitions, PCS 101
remodeling and other building costs, PCS 103
closeout at completion of contract, PCS 1202
control at subcontractor facilities, PCS 301
databases, PCS 701
employee purchases, PCS 1002–06
retirements and, PCS 1009
general information, PCS 1002–01
hazardous materials disposal, EHS 401
inventories of equipment, PCS 600
departmental responsibilities, PCS 601–03
for sponsors, PCS 602–03
identifying equipment, PCS 601–01
off-site sponsor-owned property, PCS 602–06
performing, PCS 601–02
principal investigator responsibilities, PCS 602–04
retiring missing assets, PCS 601–04
unscheduled, PCS 602–01
off-campus loans of equipment, PCS 506
off-campus use of equipment, PCS 505
off-site sealed bid sales, PCS 1002–09
personal use of university equipment, PCS 902
receiving equipment, PCS 400
records, PCS 701
maintenance, PCS 801
retention of, PCS 702
storage and destruction, PCS 703
relocating equipment
in department, PCS 501
returning to vendors, PCS 410
sponsor-titled equipment, PCS 1002–08 , PCS 1004–01, PCS 1004–02, PCS 1004–03
state/local-funded equipment, PCS 1004–01
to university departments, PCS 502, PCS 1002–03
reporting schedule for government-owned property, PCS 1201
sales rebate schedule, PCS 1002–01
security of equipment, PCS 802
stolen equipment
personally owned, PCS 1103
sponsor-owned, PCS 1102
university-owned, PCS 1101
Surplus Property. See also relocating equipment
cannibalized equipment disposal, PCS 1005
dispersal of equipment, PCS 901
disposal of equipment, PCS 1002–02, PCS 1002–10
temporary warehouse storage, PCS 1002–07
trade-in of equipment, PCS 1006
types of equipment, PCS 200, PCS 400
fabricated equipment, PCS 203
for resale, PCS 209
gifts and donations, PCS 206, PCS 405, PCS 1002–10
government-furnished, PCS 204, PCS 403. See also Government-furnished equipment
interdepartmental, PCS 210
lease/purchase, PCS 211, PCS 408
leased equipment, PCS 212
loaned, PCS 213, PCS 409, PCS 1007
purchased equipment, PCS 202, PCS 401
sensitive property, PCS 216
state surplus program, PCS 208
transfers from another institution, PCS 207, PCS 406
used, PCS 210
Proposals
in purchasing
sealed, PUR 107
in research and sponsored projects. See Research and sponsored projects
Proprietary information
in purchasing, PUR 107
in research, RSP 404
publication, RSP 406
Protocol for victims of sexual and relationship violence, SSM 104–04
Public purpose served, FIN 119
Public records in purchasing, PUR 107
Public relations in purchasing, PUR 101
Public Safety Advisory Committee, PDP 202–04
Public Safety Personnel Retirement System, SPP 501–01
Publications and royalties, faculty, ACD 204–04
Purchase orders, PUR 304–03
fiscal year-end closing, FIN 105
procurement not requiring, PUR 301–02
Purchasing. See also Property Control; Purchasing and Business Services
from employees and relatives
conflict of interest rules, ACD 204–08
green, PUR 210
purchase requests
fiscal year-end closing, FIN 105
research and sponsored projects, RSP 503–01
research and sponsored projects
cash advances, RSP 503–02
consultants, lecturers, professional services, RSP 503–03
internal grant programs, RSP 503–01
subcontracts/subaward agreements, RSP 503–05
Purchasing and Business Services. See also Property Control; Purchasing
ASU graphic standards, PUR 402–05
award of contract, PUR 502–03
authority for procurement, PUR 201–02
book and periodical procurement, PUR 401–04
buying for employees or outside entity, PUR 105
common use item standardization, PUR 204
conflict of interest, ACD 204–08
consortium contracts, PUR 502–05
contract signature authority, PUR 202
construction services, PUR 402–03
credit cards and store accounts, PUR 208
credit memos, PUR 601–03
damaged, short, missing, or duplicate shipments, PUR 601–02
equipment with support requirements, PUR 206
ethical considerations, PUR 100
flooring purchases, PUR 401–08
foreign purchases, PUR 401–06
freight acceptance, PUR 601–04
furnishing purchases, PUR 401–08
gas cylinders and products, PUR 702
gifts and gratuities, PUR 104
green purchasing, PUR 210
hazardous material procurement, EHS 401
installment purchases, PUR 602–03
intent to procure, PUR 106
kickbacks, PUR 108
lease vs. buy considerations, PUR 602–01
live animal procurement, PUR 401–01
loaned or demonstration equipment, PUR 502–06
Mail Services, PUR 704
movable equipment more than $100,000, CPM 306–12
negotiated purchases, PUR 502–02
off-campus property leases, PUR 403–01
orders and requisitions, PUR 300
blanket orders, PUR 303–05
change orders, PUR 307–03
cost analysis, PUR 303–04
departmental limited value purchase orders, PUR 304–01
emergency orders, PUR 307–01
internal purchase orders, PUR 302–01
less than $50,000, PUR 305–01, PUR 305–02
near fiscal year end, PUR 307–02
not requiring a purchase order, PUR 301–02
on-campus goods and services list, PUR 302–02
on-campus vs. off-campus goods and services, PUR 301–03
over $50,000, PUR 306–01, PUR 306–02
petty cash purchases, PUR 304–03
purchase requests, PUR 303–01
Purchasing Card transactions, PUR 304–04
reimbursements, PUR 304–03
small-dollar orders, PUR 304
sole source procurement, PUR 303–02
specifications and response evaluation, PUR 303–03
transaction types and forms, PUR 301–01
payment, PUR 602
without purchase orders, PUR 602–05
prepayments, PUR 602–04
personal/professional services purchases, PUR 402–01
Pitchfork Card, PUR 703
printing purchases, PUR 402–04
procurement overview, PUR 205
procurement regulations, PUR 201–01
professional design services
less than $250,000, PUR 402–02
over $250,000, PUR 402–03
prohibited purchases, PUR 203
public and proprietary information, PUR 107
public relations, PUR 101
radioactive material procurement, PUR 401–03
receipt of merchandise, PUR 601
reporting, PUR 601–01
restocking charges, PUR 601–03
return of merchandise, PUR 601–03
records retention, PUR 207
resale activities, PUR 209
securities in lieu of retention, PUR 602–06
Small Business and Diversity Initiatives, PUR 503–02
small business program, PUR 503
special procurements, PUR 400
state contracts, PUR 502–04
subcontract awards for federal contracts, PUR 503–02
Sun Card, PUR 703
trade-ins, PUR 602–02
used equipment procurement, PUR 401–05
value in procurement, PUR 201–03
values-based standard for businesses, PUR 211
vehicle procurement, PUR 401–07
vendors, PUR 500. See also Vendors
window covering purchases, PUR 401–08
Purchasing card, PUR 208, PUR 304–04
Purpose and objectives, ASU, ACD 101
Psychiatric services, SSM 601–01, SSM 601–02
Radiation safety, EHS 113
materials purchase, PUR 401–03
sensitive property management, PCS 216
Ranks, titles, appointment categories, and honored positions
academic professionals, ACD 505–03
faculty, ACD 505–02
Rates of pay. See Compensation
Readmission
involuntary withdrawal from university, SSM 104–05
of undergraduates, SSM 202–01
academic renewal, SSM 202–06
Real estate. See also Building construction, remodeling, and renovation
lead-based paint disclosure, EHS 404
property acquisition review, CPM 401
Receipts and itemization in travel, FIN 511
Recognition (REC) allocation for sponsored award, RSP 106
Records
academic. See Academic records
crime, releasing, PDP 204–01
drug-testing in student-athletes, SDA 405
financial, retention of, FIN 103
hiring, retention of, ACD 505–06
personnel
academic professionals and faculty, ACD 811
classified employees, non-faculty administrators, and university staff, SPP 1101
Property Control, PCS 701, PCS 702, PCS 703
purchasing, retention of, PUR 207
Sun Card accounts, PUR 703
Recreation, campus, SSM 1601
Recruitment. See also Employment
career services eligibility, SSM 501–03
employees who work outside of Arizona, FIN 420–08
faculty and academic professionals, ACD 505–06
non-faculty administrators and university staff, SPP 201–01
Reduction in force, SPP 213, SPP 216, SPP 1010, SPP 1011
Reference(s)
check and background verification, ACD 126
for jobs, ACD 814, SPP 1104
Refugee(s), residency reclassification, SSM 205–01
Refunds
tuition, SSM 201–12
vending machines, SSM 801–06
Registration for classes. See also Withdrawal
administrative holds on, SSM 201–07
cancellation of classes, SSM 201–12
course substitution for students with disabilities, SSM 701–04
drop/add/swap, SSM 201–03
after published deadline, SSM 201–05
general policy, SSM 201–01
instructor-initiated drop for nonattendance, SSM 201–02
override and/or overload authorizations, SSM 201–04
petition, course for third time, SSM 201–13
refunds, SSM 201–12
Registration fees in travel, FIN 514
Reimbursement
for orders and requisitions, PUR 304–03
for travel, research and sponsored projects, RSP 504–01
Reinstatement, of undergraduates, SSM 202–01, SSM 202–03
Relationships between employees. See Nepotism
Release, of employees. See Severance
of student information, SSM 107–01. See also Academic records
time for professional development, SPP 601
Religious practices, accommodation for, ACD 304–04
Remodeling and other building costs, capitalization of, PCS 103
Reporting date for faculty and academic professionals, ACD 305–05
Reprimand(s), written, SPP 809
Request
for information (RFI)
award of contract, PUR 502–03
and intent to procure, PUR 106
public records and, PUR 107
for manual warrant
academic professionals and faculty, ACD 513
classified staff, SPP 405–01
for proposal (RFP) and intent to procure, PUR 106
for sponsor agreement revision, RSP 507–01
Requisitions and orders, PUR 300. See also Purchasing and Business Services
transaction types and forms, PUR 301–01
Resale activities, FIN 213, PUR 209
Research and sponsored projects
agreement revision request, RSP 507–01
assurances, RSP 213
at-risk accounts, RSP 506–04
award, RSP 500
classified management group, RSP 404
closing project accounts, RSP 509
agency/org deficits, RSP 509–04
fixed price agreements, RSP 509–03
reports and deliverables, RSP 509–02
compliance, RSP 200
data and materials, ownership of, RSP 604
data retention responsibilities, ACD 306–01
direct costs, RSP 508–01
export control, RSP 214
equipment and property, RSP 505–06. See also Government-furnished equipment; Property Control
cannibalized equipment disposal, PCS 1005
closeout at completion, PCS 1202
equipment relocation, PCS 1004–01, PCS 1004–02, PCS 1004–03
export control, RSP 214
inventories, PCS 602
personal use of, PCS 902
stolen, PCS 1102
surplus property disposal, PCS 1002–08, PCS 1002–10
general policies, RSP 100
grant and contract funds deposits, FIN 301–03
human subjects in, RSP 201
misconduct in, RSP 210
negotiations, RSP 400
objectivity in, RSP 206
ownership of data and materials, RSP 604
personnel, RSP 502–01
effort report certification, RSP 502–03
leaves and absences, RSP 502–02
pre-award site visits, RSP 408
prestart spending of federal awards, RSP 507–01
procurement integrity, RSP 213–03
project account establishment, FIN 211, RSP 501
proposals, RSP 300
budget preparation, RSP 303
coordination of ORSPA and ASU Foundation, RSP 601
Freedom of Information Act and, RSP 104
limited submission, RSP 301
processing and submission, RSP 302
purchasing, RSP 503
cash advances, RSP 503–02
consultants, lecturers, professional services, RSP 503–03
internal grant programs, RSP 503–01
purchase requests, RSP 503–01
sole source procurement, PUR 303–02
subaward agreements, RSP 503–05
radiation safety, RSP 203
security clearance, RSP 213–01
travel
ASU employees, RSP 504–01
conference registration costs, RSP 504–04
non-ASU employees, RSP 504–05
to potential sponsors, RSP 605–02
Research Incentive Distribution (RID) allocation, RSP 106
Residency
reclassification
appeals, SSM 205–01
general policy, SSM 205–01
tuition and aid eligibility, SSM 103
undergraduates, SSM 205–01
Residential Life
canvassing in residence halls, SSM 1001–03
entering student rooms, SSM 1001–01
guests, SSM 1002–02
posters and advertisements, SSM 1001–06
programming events
in facilities, SSM 1001–04
outdoor common areas, SSM 1001–05
sales, SSM 1001–02
summer conference housing, SSM 1002–01
Resignation
academic professional and faculty, ACD 508–06
classified employees SPP 1011
non-faculty administrators and university staff SPP 1010
Respiratory protection, EHS 107
Retirement
academic professional and faculty, ACD 508–07;
ACD 607
classified staff, non-faculty administrators, and university staff, SPP 501–01
Revenue sharing and intellectual property management, RSP 604
Rights-of-way, CPM 312
Roof painting, FAC 114
Royalties and publications
faculty, ACD 204–04
and intellectual property management, RSP 604
Rules compliance with National Collegiate Athletic Association (NCAA), SDA 104
Sabbatical leave, ACD 705
Safe Harbor Program, SDA 405
Safety. See Environmental Health & Safety, Emergency(ies), Police Department, Security, Violence, Weapons on campus
Salary. See Compensation
Sales
by faculty and academic professionals to university, ACD 204–05
parking permits, PTS 101
in residence halls, SSM 1001–02
and promotion on campus, SSM 802–02
Sales tax, FIN 108
exemptions for university, FIN 120
Scholarships. See Financial aid.
Scholastic standard and academic progress, SSM 301–04
Scientific diving standards, RSP 207
Search committees in recruitment and hiring, ACD 505–06
Second-generation credit, ACD 120
Security
for Advantage access, FIN 114
for bids, PUR 501–03
of equipment, PCS 802
clearance in research, RSP 213–01
electronic systems, PDP 201–06
key control, PDP 206
in lieu of retention, PUR 602–06
in new buildings, PDP 201–04
for special events, PDP 202–01
vulnerability assessment, PDP 201–03
Select agents and toxins, biosafety and, EHS 112
Senate, University, ACD 112–01
Sensitive property management, PCS 216
Serum storage program and biosafety, EHS 114
Severance
academic professionals and faculty, ACD 508
dismissal for cause, ACD 508–03
nonreappointment, ACD 507–03, ACD 508–01
release of, ACD 507–03, ACD 508–01, ACD 508–05
resignation, ACD 508–06
retirement age, ACD 508–07
classified employees, non-faculty administrators, and university staff
involuntary, SPP 1010, SPP 1011
termination and release, SPP 1010, SPP 1011
processing, SPP 1007
involuntary
employee discipline, SPP 808, SPP 809, SPP 1010, SPP 1011
student Federal Work-Study Program (FWSP), SSM 306–05
Severe weather, PDP 103–03
Sexual harassment, ACD 401, SDA 501
consensual relationships, ACD 402, SDA 406
sexual and relationship violence, protocol for victims of, SSM 104–04
by vendors, PUR 211
Shipping and receiving hazardous materials/dangerous goods, EHS 406
Short-term disability insurance programs, ACD 601–05, SPP 504–01
Shuttle service, PTS 601
Signage on campus, FAC 106
Small business program, PUR 503–01, PUR 503–02
Small-dollar orders, PUR 304
Smoking. See Tobacco-free campus
Social sorority(ies) and fraternity(ies). See Fraternity(ies) and sorority(ies), social
Social Security, contribution to, ACD 607–02
Software capitalization, PCS 101
Sole source procurement, PUR 303–02
Sorority(ies) and fraternity(ies), social. See Fraternity(ies) and sorority(ies), social
Space moving costs, FIN 107
Sparky’s Den, SSM 801–08
Special “A” parking permits, PTS 104
Special class fees and deposits, ACD 305–04
Special duty compensation, SPP 404–01
Special procurements, PUR 400
Sponsored project(s). See Research and sponsored projects
Sportsmanlike conduct, SDA 402
Staff. See specific classification (e.g., Faculty; University staff)
Standby duty compensation, SPP 404–03
Standards and Product Evaluation Committee, PUR 204
Standards of professional conduct, ACD 204–02
State historic preservation, CPM 315
State operating agency/org(s), allowable charges, FIN 111
State Press. See Student Media
Student(s)
Code of Conduct, SSM 104–01
dependent
residency reclassification, SSM 205–01
expected contribution for financial aid, SSM 301–06
Disciplinary Procedures, SSM 104–01
conduct record retention, SSM 104–06
with disabilities
accommodations for, SSM 701–03
animals,
service, SSM 701–06
therapy and empotional support, SSM 701–07
responsibilities of individuals with therapy/emotional support animals, SSM 701–08
course substitution, SSM 701–04
Disability Resource Center (DRC), SSM 701–01
documentation, SSM 701–02
eligibility for accommodations, SSM 701–02
general policy, SSM 701–01
grievance process, SSM 701–09
on-campus transportation, SSM 701–05
parking permits for, PTS 103
e-mail, SSM 107–03
FICA tax exemption for, FIN 601
financial aid for. See Financial aid; Student employment
independent
expected contribution for financial aid, SSM 301–06
residency reclassification, SSM 205–01
review, SSM 301–09
information release, SSM 107–01, SSM 107–02
affidavit of dependency, SSM 203–08
counseling services, SSM 602–06
informed consent, SSM 602–07
missing, notification, SSM 1001–07
posthumous degree awarding, SSM 204–07
privacy rights, ACD 121
residency reclassification, SSM 205–01
reviews of financial aid, SSM 301–08
self-imposed holds on academic records, SSM 203–04
wage scale. See Student employment, compensation
Student-athletes. See also Intercollegiate Athletics
advisory committee, SDA 103–04
consensual relationships, SDA 406
pregnant, SDA 407
Student-Athelete Code of Conduct Policy, SDA 401
appeals, SDA 501
Student Business Services, FIN 101
Student employment, ACD 517
breaks, SSM 305–06
classification status, SSM 305–08
compensation on-campus, SSM 305–01
changes to, SSM 305–02, SSM 305–10
exceptions to, SSM 305–03
Federal Work-Study Program (FWSP). See Federal Work-Study Program (FWSP)
FICA Tax Exemption, FIN 601
fraud, SSM 305–09
injury on job, SSM 305–07
nonimmigrant international students, ACD 517–02
off-campus employer eligibility, SSM 307–01
reporting work hours, SSM 305–04
rest periods, SSM 305–06
teaching assistants
English language competence, ACD 517–03
wage scale on-campus. See Student employment, compensation
work hour limitations, SSM 305–05
workers’ compensation, SSM 305–07
Student Media
advertising, SSM 1401–02
corrections, SSM 1401–03
letters to editor policy, SSM 1401–01
Student organization registration, SSM 1302–01
Student Recreation Complex, SSM 1601
Substance(s)
abuse. See Drugs and alcohol
toxic. See Toxic substances
Subcontracts/subaward agreements, research and sponsored projects, RSP 503–05
Summer conference housing, SSM 1002–01
Summer sessions
appointments of faculty, ACD 510–03
financial aid, SSM 301–07
Federal Work-Study Program (FWSP), SSM 306–03
Sun Card, PUR 703
Sun Devil Athletics. See Intercollegiate athletics
Sun Devil Card Services, PUR 703
Sun Devil Faculty Athletic Board, SDA 103–02
Sun Devil Fitness, SSM 1601
Sun Devil Life Skills, SDA 302
Supplemental pay, ACD 510–02, SPP 404–02
Support requirements for equipment, PUR 206
Surplus property. See also Property Control
cannibalized equipment disposal, PCS 1005
dispersal of equipment, PCS 901
disposal of equipment, PCS 1002–02, PCS 1002–10
equipment acquisition from state, PCS 208
Survey requirements for capital programs, CPM 319
Survivor benefits, ACD 608
Suspension without pay, SPP 809
Syllabus, ACD 304–10
Tailgating, tailgate parties, PDP 202–03, SSM 106–03. See alsoAlcohol
Tax requirements
employee discounts, FIN 123
employee postgraduate research stipends/grants, FIN 420–05
faculty and staff awards, FIN 420–04
FICA tax exemption for students, FIN 601
Foreign Visitor Tax Guide, FIN 425–01
gifts in kind, FIN 128
immigration status—eligibility to receive payment, FIN 425–02
IRS Form 1099, FIN 421–01
moving expenses, FIN 420–03
nonresident aliens
independent contractors, FIN 422–01, FIN 425–04
postdoctoral, payments, FIN 425–06
taxpayer identification numbers, FIN 425–03
other foreign entities, FIN 425–04
out-of-state/outside of Arizona employment, FIN 420–08
private use of facilities, FIN 126
naming rights and, FIN 127
sales tax, FIN 108
capitalization accounting for, PCS 101
in purchasing, PUR 602–07
exemptions, FIN 120, FIN 121
student financial support, FIN 422–01
student FICA Tax Exemption, FIN 601
Tax Services unit, FIN 101
tax-sheltered plans, ACD 606, SPP 503
unrelated business income tax, FIN 122
use tax, PUR 602–07
Tax-sheltered plans, ACD 606, SPP 503
Teacher residency reclassification, SSM 205–01
Telephone calls
obscene or threatening, PDP 203–04
personal, FIN 420–06
Tempe Campus Transportation Code, PDP 207–01
Temporary parking permits, PTS 102
Tenure. See Faculty, personnel actions
Termination. See Severance
Testing. See Examinations
Textbooks. See Books
Third-party liability insurance services, EHS 705–03
Threatening, disruptive, or violent individuals, SSM 104–02
instructor-initiated withdrawal of student, SSM 201–10
sexual and relationship, protocol response, SSM 104–04
in workplace, SPP 814
Tobacco-free campus, ACD 804, SSM 801–01, FAC 204
Tornado, PDP 103–03
Toxic substances
biosafety in possession, use, and transfer of, EHS 112
Toxic Substances Control Act (TSCA), import and research, EHS 407
Towing of illegally parked vehicles, PTS 303
Trademarks, ASU
ASU graphic standards, PUR 402–05
licensing, PUR 701
Traffic
accidents, reporting, PDP 203–04
control, PDP 207
fines, FIN 109
Transcripts, official, ordering, SSM 203–03
Transfer credit. See Credit(s)
Transfer release appeal for student-athletes, SDA 501
Transit services information, PTS 601
Transportation
on-campus for individuals with disabilities, SSM 701–05
Tempe campus code, PDP 207–01
in travel, FIN 512
Travel, FIN 500
ASU-affiliated entity responsibility for, FIN 130
authorizing official, FIN 516
fiscal year-end closing, FIN 105
foreign, FIN 506–01, FIN 506–02
in-state, FIN 504
insurance , FIN 513
emergency assistance, EHS 705–05
foreign assistance services, EHS 705–06
Mexican, EHS 705–06
nonemployee, EHS 705–07
meals and lodging, FIN 509
non-athletic team/group, FIN 507
out-of-state, FIN 505
overview, FIN 502
receipts and itemization, FIN 511
registration fees, FIN 514
for research and sponsored projects, RSP 504
cash advance for, RSP 503–02
to potential sponsors, RSP 605–02
transportation, FIN 512
university-sponsored credit card, FIN 515
Treasury Services, FIN 101
Tuition
employee reduced in-state, SPP 505
financial aid for. See Financial aid; Student employment
refunds, SSM 201–12
resident
eligibility, SSM 103
reclassification, SSM 205–01
veterans payments, SSM 206–01, SSM 206–02, SSM 206–03
Tunnels. See Utility tunnels
Unemployment insurance, ACD 601–07
Undergraduate students. See also Student(s)
academic renewal, SSM 202–06
comprehensive examination for course equivalence, SSM 202–05
deletion of “D” or “E” grades, SSM 203–06
duplication of credit, SSM 203–05
enrollment status, SSM 301–02
incomplete grades, SSM 203–09
maximum credit-hour limits, SSM 301–04
readmission, SSM 202–01
reinstatement, SSM 202–01, SSM 202–03
transfer credit evaluation, SSM 202–04, SSM 401–01
appeals, SSM 401–02
Undergraduate academic minors, approval process and regulations for, ACD 305–12
Unionization, SPP 314
University Audit and Advisory Services. See also Audits
ad hoc, special purpose audits, FIN 703
charter, FIN 701
misuse of university assets, ACD 123
scheduled internal audits, FIN 702
University assets
misuse, ACD 123
personal use of, FIN 117
University Cashiering Services, deposits, FIN 305
University employee recognition program, ACD 124
University Mail Services, PUR 704
University name, use of
personal, ACD 204–03
trademark licensing, PUR 701
University Ombudsperson Program, ACD 509–01
University property loss, EHS 705–01
University Senate, ACD 112–01
University staff
at-will employment, SPP 301
awards, tax requirements, FIN 420–04
benefits
employee reduced in-state tuition, SPP 505
flexible spending accounts, SPP 510
insurance coverage, SPP 504–01
retirement plans, ACD 508–07, SPP 501–01
tax-sheltered plans, SPP 503
compensation
adjustments, SPP 403–08
establishing, SPP 403–02
pay differentials, SPP 403–09
workers’, SPP 504–02
conduct and work rules, SPP 801
discipline, SPP 808
employment outside university, SPP 312
establishing and revising positions, SPP 402–02
grievance policies and procedures, SPP 808
job references, SPP 1104
leaves and absences
administrative leave of absence, SPP 704–06
bereavement, SPP 704–05
compassionate transfer of leave, SPP 702–04
emergency, SPP 704–02
extended, SPP 705–01
family leave, SPP 705–02
holiday, SPP 703–01
jury duty, SPP 704–03
material witness service leave, SPP 704–03
military, SPP 706
parental leave, SPP 708
sick leave, SPP 701–01
victim’s leave, SPP 707
voting, SPP 704–01
performance management, SPP 808
personnel records, SPP 1101
reduction in force, SPP 216
release time for professional development, SPP 601
resignation, SPP 1010
severance
involuntary, SPP 1010
processing, SPP 1007
smoking. See Tobacco-free campus
University Ombudsperson Committee, ACD 509–01
University standing committees and boards, ACD 114
University Vehicle Policy, FAC 204
vehicle purchasing, PUR 401–07
United States Savings Bonds, ACD 604
Unrelated business income tax, FIN 122
Use of university name, ACD 204–03
trademark licensing, PUR 701
Used equipment procurement, PUR 401–05
Utility failure, FAC 105–02, PDP 104–02
Utility tunnels
access and control, EHS 121
construction standards, CPM 309–01
Vacation leave, ACD 704–01, RSP 502–02, SPP 702–01
Value in procurement, PUR 201–03
Values-based standard for businesses, PUR 211
Vandalism, FAC 104
Vehicles. See also Parking
on malls or sidewalks, PDP 207–02
permit sales, PTS 101
registration, PTS 101
university
insurance services, EHS 705–02
purchasing, PUR 401–07
vehicle policy, FAC 204
Vending machine refunds, SSM 801–06
Vendor(s). See also Bids; Consultants/independent contractors
advertising for bids, PUR 501–02
bid security, PUR 501–03
contract forms, PUR 504–02
contract time span, PUR 504–01
debarred, PUR 201–03
entry to database, PUR 502–07
information to, PUR 501–01
labor laws and, PUR 211
loaned or demonstration equipment, PUR 502–06
number, FIN 121
performance and payment bonds, PUR 501–03
scheduling outdoor campus activities, SSM 802–01
selection of, PUR 502
accepting or rejecting bids, PUR 502–02
authority for, PUR 502–01
award of contract, PUR 502–03
values-based standard for, PUR 211
Vendor file, PUR 501–01
Verification, reference check and background, ACD 126
Veterans
Chapter 31 payments, SSM 206–03
deferred payments by, SSM 206–02
eligibility for educational benefits, SSM 206–01
transfer of credits, SSM 401–01
Victim’s leave, SPP 707
Violence
on campus, SSM 104–02
instructor-initiated withdrawal of student, SSM 201–10
sexual and relationship, protocol response, SSM 104–04
in workplace, SPP 814
Volunteers
employment, SPP 212
insurance coverage, EHS 705–08
Voting leave, SPP 704–01
Vulnerability assessment, PDP 201–03
Wages. See Compensation
Walk-only zones. See Tempe Campus Transportation Code
Warehouse storage of surplus property, PCS 1002–07
Water conservation, FAC 110
Weapons on campus, PDP 201–05
sensitive property management, PCS 216
vendor standards, PUR 211
Weather, severe PDP 103–03
Whistle-blowing, ACD 204–07, SPP 316
Window covering purchases, PUR 401–08
Withdrawal
from classes
deadlines, SSM 201–08, SSM 201–14
general policy, SSM 201–08
involuntary, SSM 104–05, SSM 201–02, SSM 201–10
medical/compassionate reasons, SSM 201–09
from university, SSM 201–14
military activation of student, SSM 201–18
from university
involuntary, SSM 104–05
Work rules, SPP 801
Work schedules, SPP 306
Worker’s compensation, ACD 601–06, SPP 504–02
student employment, SSM 305–07
Workloads
faculty, ACD 301
staff, SPP 306
Workplace
drug-free, ACD 119, RSP 213–02, SPP 315
violence, SPP 814
