Purchasing and Business Services Manual (PUR)

Effective: 3/1/1965

Revised: 7/1/2018

PUR 307–01: Emergency Orders

Purpose

To establish procedures for handling emergency procurements

Source

Arizona Board of Regents Policy Manual — 3-803

Policy

Since the goal of an emergency procurement is to remedy a situation that endangers lives or property or threatens the continuation of vital programs, the department staff who identified the emergency are expected to contact Purchasing and Business Services immediately. The procurement officer in Purchasing and Business Services will obtain whatever competition is appropriate under the specific circumstances of the emergency and place the order as quickly as possible.

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Emergency Procurements Costing $100,000 or More

Requests for emergency procurements costing $100,000 or more must be accompanied by an approved Request for Waiver of Bidding Requirements form.

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Emergency Procurements Costing $10,000 or Less

As departments may place these orders directly through one of the small-dollar purchasing programs, especially the Purchasing Card, Purchasing and Business Services normally is not involved in such orders.

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Emergency Procurements Costing More Than $10,000 but Less Than $100,000

The chief procurement officer, deputy chief procurement officer, associate director of Purchasing and Business Services, or assistant director of Purchasing and Business Services can waive competition if appropriate under the specific circumstances of the emergency.

Cross-Reference

For further information on the waiver of bidding requirements, see PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $100,000 or More.”

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