Academic Affairs Manual (ACD)

Effective: 11/1/1974

Revised: 7/1/2011

ACD 305–04: Special Class Fees and Deposits

Purpose

To describe policy and procedures for establishing special class fees and deposits at ASU

Sources

Arizona Board of Regents Policy Manual - 4–104

Office of the Provost of the University

Policy

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Limitations on Special Class Fees and Deposits

Under Board of Regents’ policy, special class fees and deposits may be imposed only for expenses necessary for the successful completion of course objectives. are described in the ABOR Policy Manual link to the Guidelines for Class Fees.

A master listing of approved class fees and deposits appears in each semester’s/session’s schedule of classes. Footnotes in the course listings indicate classes requiring fees or deposits.

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Requesting Approval of New Fees and Deposits

New class fees and deposits must be approved by the provost of the university. Departments must submit written requests for approval on the Request for Special Class Fees and Deposits form (under Academic Forms).

The Board of Regents must approve any new class fee or deposit totaling more than $100, any increases in current class fees and deposits that will raise the new fee to more than $100, combined lecture/laboratory fees totaling more than $100 if concurrent registration in lecture and laboratory is required, and any requests for new fees and deposits for charges other than those listed above under “Limitations on Special Class Fees and Deposits.”

Requests for new fees or deposits must include:

1. a complete justification of the need for the fee or deposit
2. the specific intended use of the funds to be collected
3. the prefix and number of the course to which the fee will be applied
4. the semesters/sessions that the course is offered
5. the dollar amount of the proposed fee, and the basis for proposing that amount

   and

6. the local departmental agency/org where revenues and related expenses will be recorded.

Requests for approval of new fees and deposits must be submitted to the executive vice-president and provost of the university for consideration for inclusion in the university's academic strategic plan.

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Collection of New Fees and Deposits

Special class fees and deposits are billed and collected in the same fashion as other registration and tuition fees, except in those situations when the fee must be paid directly to an off-campus operator of an instructional facility. In no case should on-site payments be made to the course instructor.

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