Based on its substantive mandate as a programme under the United Nations Secretariat and its established practice, UN-Habitat, will not circulate or post individual communications, including formal letters and Notes Verbales from Member States, non-Member States, the European Union as well as other intergovernmental organizations, to the members of the UN-Habitat Assembly, the Committee of Permanent Representatives, and the Executive Board, with the exception of the following:

• Communications from the President/Chair of an intergovernmental body for which UN-Habitat serves as the Secretariat.

• Subject to a decision by the Secretariat, invitations to UN-Habitat relevant meetings, side events and receptions. Furthermore, delegates are also invited to use the United Nations Journal at Nairobi to inform Member States and Stakeholders of such meetings/events.

The Secretariat will continue to make available relevant and timely information from the Executive Director or from UN-Habitat Division Directors on issues related to UN-Habitat and its Governing Bodies and flagship events such as the World Urban Forum, World Cities Day and World Habitat Day, to name just a few.