Resource Library

Required each January for payments in the previous year.

Learn how to identify financial email scams.

Get tips on how to spot a phishing email.

Helps organizers know what is needed to audit a conference.

Basecamp is an online project management and internal communications tool.

Application for optional insurance that provides coverage for additional expenses and lost revenue if the conference is forced to relocate or cancel due to unforeseen circumstances.

CEE offers customizable services to extend your organizing team with committed, trusted event experts who help reduce costs, improve outcomes, and support your strategic goals.

Confirms accurate financial data.

External fee-based service for obtaining documents required for international travel.

Optional tool to help organize your conference's financial information.

A high-level timeline to help get organized in planning your conference.

Job aid to assist with conference scope and quality criteria.

Free tool used to detect improperly reused material in author manuscripts.

Manual of IEEE proceedings procedures and best practices.

Settings for creating PDF files to ensure Xplore® compatability.

Doodle is an online scheduling tool that offers several different ways to set up polls and surveys that will help you quickly and efficiently set up your next meeting or event.

The eCF is a highly effective tool that transfers ownership rights of the intellectual property to IEEE.

A framework for developing an emergency response plan for your event.

Required when conference funds are in an account where IEEE does not have access. For conferences held in the USA, Canada, and Australia.

Required when conference funds are in an account where IEEE does not have access. For conferences held OUTSIDE of the USA, Canada, and Australia.

A guide for organizers on making your event registration GDPR-compliant.

Guidance on GDPR compliance for organizers.

Request for proof of general liability coverage; May be required by third parties when contracting for services.

This template can be used for an agreement between IEEE, on behalf of a given IEEE organizational unit/financial sponsor and a given hotel, in connection with an IEEE conference/meeting. It can also be used for independent hotels and those that do not have specific legal-approved templates. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.

Highlights the primary activities and general timing.

Highlights the primary activities and general timing.

Representing Hilton, Conrad Hilton, Waldorf Astoria, Embassy Suites, and DoubleTree. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.

Listing of commonly used terms organizers may encounter working with hotels.

This short video shows how to record a video conference meeting in Cisco Webex Meetings.

IEEE conference publishing information for authors.

Provides the basic usage rules for all corporate identity elements and how to utilize them to create powerful and consistent communications pieces, while at the same time strengthening the IEEE brand.

Check out our IEEE branded virtual background images for video conferencing tools such as Zoom and Microsoft Teams!

This toolkit offers best practices, resources, and how-to guides covering branding, website tips, email communication, and social media strategies to enhance your IEEE conference or event.

Learning opportunities for conference organizers of all experience levels, locations, organizational units, and roles.

The IEEE Certificate Program collaborates with IEEE organizational units to provide appropriate certificates for approved courses or educational opportunities.

IEEE members' and staff's commitment to the highest standards of integrity, responsible behavior, and ethical and professional conduct.

Has been in existence since the merger with the AIEE and IRE in 1963. Every IEEE member agrees to abide by the IEEE Constitution, Code of Ethics, Bylaws and Policies when joining.

Fee-based conference publishing service.

On-demand access to event portfolio information for IEEE staff and volunteers.

All conferences must register their conference with IEEE Conference Operations.

Download the IEEE Conference Contracting Quick Reference Guide for guidance on IEEE contracting processes, guidelines, and resources.

Required for all conferences intending to publish proceedings with IEEE.

Consent and release form for presentations, comments, interviews, written materials, visuals and audio.

Guidelines for IEEE business activities.

This service is intended to meet the needs of IEEE Conferences that want to develop, create and maintain their own websites on an IEEE host.

Learn how simple changes can help you go green, find out how to get your partners on board, and get a handy checklist to keep you on track.

This document sets out the terms and conditions between IEEE and you when you register for any event or conference organized by IEEE.

IEEE EventHub is your mobile guide to IEEE events and conferences.

IEEE EventHub is your mobile guide to IEEE events and conferences.

Fee-based conference publishing service.

Learn about the IEEE Finance Operations Manual (FOM.)

Required to report a summary of financial information.

Discover everything you need to know about transforming your in-person event into an engaging hybrid experience. Learn what makes hybrid events unique and find guidance to help you succeed.

Find a basic introduction on how to virtualize your in-person IEEE Event. Read a message from the Chair of the IEEE Conferences Committee, and get tips and guidance on making your virtual event a reality. Additionally, find answers to popular questions about virtual events in our FAQ section.

The IEEE Learning Network is your place to find IEEE continuing education.

Free service for IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host.

Provides various paid advertising opportunities across IEEE's digital and print publications.

This IEEE volunteer tools (vtools) site provides information on a wide range of tools developed by volunteers for IEEE members and IEEE volunteers.

IEEE policy prohibiting discrimination, harassment, and bullying.

Options for complying with new Open Access policies.

Application that facilitates disbursements for conference organizers.

Download/View the IEEE Media Release form (PDF, 0.2 MB)

Guidelines for IEEE business activities.

The portion of IEEE Policy document pertaining to meetings, conferences, & symposia.

The IEEE Resource Centers contain valuable, peer-reviewed technical content from reputable experts to enhance research or industry work, implement trainings, or earn CEU/PDH credits--all of which are universally available on demand.

Authors whose research has been published in the IEEE Xplore® Digital Library can now gain additional visibility for their latest work by leveraging this toolkit. This new resource includes ready-to-use templates and copy that can be adapted by authors who would like to promote their work on their social media channels. The toolkit includes variations for both traditional and open access articles.

Outline of the IEEE Social Media Policy, including social media goals, general principles, general best practices.

Find best practices, tips and useful resources that will set you up for social media success.

Sample conference speaker invite letter.

IEEE TechEthics provides a platform for addressing ethical and societal implications across a variety of technology areas.

IEEE Technology Navigator (TechNav) is a web-based discovery tool that enables a user to visually search and discover technology topics of IEEE IP across Xplore, conferences, courses, pubs, standards, and other IP.

Establishes standards and procedures related to reimbursement of business expenses

Guidelines for IEEE business travel.

IEEE WordPress themes for various IEEE entities such as conferences, local IEEE Sections and Regions, Student Branches, programs, services, and initiative websites.

The IEEE Xplore® Digital Library is your gateway to trusted research—journals, conferences, standards, ebooks, and educational courses.

Copyright requirements, permissions, plagiarism tool, CrossCheck, multiple submission guidelines.

Standard agreements have been negotiated with certain major North American Hotel Chains. Representing Marriott, JW Marriott, Ritz Carlton, Renaissance, Gaylord Hotels, and Courtyard by Marriott (All former Starwood properties will now utilize Marriott template). This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.

A template for an agreement between IEEE, on behalf of a given IEEE organizational unit and a given management company for services rendered related to an event. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.

Freely available article templates, enforcing IEEE standard two-column format.

Log in with your IEEE Account for a preview of the My NextGen Experience. The experience will give you instant access to your main tasks, along with training. The system is for those who work on financial and contract processes.

Reference information on the US Office of Foreign Assets Control (OFAC), which may impact IEEE conferences. Includes a listing of countries subject to sanctions and embargoes.

Always use the IEEE Packing List Checker to validate the packing list prior to submission. The Packing List Checker tool should be used anytime a change is made to the packing list.

Create an IEEE compliant packing list for Xplore® CD.

An example of a scoring sheet used for reviewing a technical paper.

Create IEEE Xplore®-compliant PDFs.

Ensure Xplore® compatability.

The POBC/COI is required for submission by the General Chair and Finance Chair/Treasurer.

Get helpful tips on recording your presentation with Zoom.

Fee-based service to obtain permission to use and republish idea copyrighted materials.

An example of call for papers page.

Required for any sponsored or co-sponsored conference.

A summary of concessions typical during hotel negotiations.

The SOW Template is to be used in conjunction with the MMSA to create a detailed description of the work to be performed by a service provider. This SOW template may only be used with the MMSA. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.

Submission Guidelines for IEEE Xplore® PDF Files with Supplemental Electronic Material.

Supplemental Electronic Material Metadata Capture Program: User's and Installation Guide.

CEE’s Technical Program Management service is designed to assist you in managing the entire scope of your technical program.

As an IEEE leader, volunteer, or member, the IEEE app can be personalized allowing you to see, read and choose how you want to engage and connect to all things IEEE, as well as network globally.

Timeanddate.com includes tools for scheduling your event. Check time zones, search holidays, and view local weather.

Information on obtaining a U.S. visa.

US and International tax information for IEEE conferences,