Information Disclosure | OIST Groups

Information Disclosure

Table of Contents

  1. Basic Information
  2. Guidance on the Procedures for Information Access
  3. Guidance on the Procedures for Personal Information Protection
  4. Information to be disclosed pursuant to the provision of the Article 125 of the Private School Act
  5. Information to be disclosed pursuant to the provision of the Article 63-2 of the Private School Act
  6. Information to be disclosed pursuant to the provision of the School Education Act
  7. Information to be provided pursuant to the provision of the Article 22, Paragraph 1 of the Act on Access to Information Held by Independent Administrative Agencies and the Article 12 of the Order for Enforcement of the Act on Access to Information Held by Independent Administrative Agencies
  8. Information to be disclosed pursuant to the provision of the Document Management Act
  9. Information to be disclosed pursuant to the provision of the Article 27 of the Personal Information Protection Act
  10. Others

Announcements

  1. Basic Information

 

  1. Guidance on the Procedures for Information Access (Article 23 of the Act on Access to Information Held by Independent Administrative Agencies)

    1. About the Information Access System [Jouhou-koukai-seido]

      This is a system for allowing a request for disclosure of documents, pictures, and electronic data held by an incorporated administrative agency for organizational use by its officers and employees (referred to as "Disclosure Request").
      However, no request may be made for commercially available items, including books, or historical data accessible to the general public at museums and libraries, etc.
      Disclosure Request may be made by anyone, regardless of purposes of requests.

      ＜Method of Disclosure Request＞
      A Disclosure Request may be made in writing. The request must be written in Japanese.
      Each Request requires a certain amount of fee.
      Please submit or mail the documented Disclosure Request to the Information Disclosure Desk of the University.
      If the titles, etc. of documents to be requested cannot be ascertained, please contact the relevant desk.

      ＜Notification whether Disclosure or Non-Disclosure＞
      A decision on acceptance or rejection of a Disclosure Request shall be made, as a general rule, within thirty days.
      Documents will be disclosed unless Non-Disclosure Information, for example, personal information, is included.
      If the requester is not satisfied with the decision on acceptance or rejection of a Disclosure Request, he/she may file a formal complaint on the Disclosure Decision.

      ＜Disclosure Implementation Application＞
      The requester shall notify the methods of disclosure, etc., within thirty days of the receipt of the decision notice concerning the Disclosure Request.
      A certain amount of fee will be required to receive the implemented disclosure.

    2. ＜Form 1＞Disclosure Request Form (PDF | Word)
       
    3. ＜Form 2＞Application for Disclosure Methods of Corporate Documents (PDF | Word)
       
    4. ＜Form 3＞Application for Further Disclosure of Corporate Documents (PDF | Word)
       
    5. Disclosure methods and fees

      ・Fee required for Disclosure Request: 300 yen per Corporate Document pertaining to a Disclosure Request
      ・Fee for Implementation of Disclosure: Amount per Corporate Document pertaining to a Disclosure Request shall be as specified in the right column of the Attachment, corresponding to the disclosure method specified in the middle column, for the document type specified in the left column.

      Appendix: Table (Article 9. of the Rules for Disclosure of Retained Corporate Records)

      Type of Corporate Documents

      Disclosure Methods of Corporate Documents

      Disclosure Implementation Fee
      1. Document or drawing (excluding those in Paragraphs 2, 3 and 4)
      1. Inspection

      ￥100 every 100 sheets
      1. Inspection of a printout of photo film on photographic paper

      ￥100 per sheet In addition, ￥760 every 12 sheets
      1. Provision of a copy by means of a copying machine (excluding those specified in item d))

      ￥10 per sheet
      1. Provision of a color copy by means of a copying machine

      ￥20 per sheet
      1. Provision of a print of a photograph on photographic paper

      ￥120 per sheet (￥520 per sheet for the paper 203 mm long x 254 mm wide) In addition, ￥760 every 12 sheets
      1. Provision of a copy of digital media records, which is scanned in the scanner, onto flexible disk cartridge

      ￥50 per FD cartridge In addition, ￥10 per sheet of such document or drawing
      1. Provision of a copy of digital media records, which is scanned in the scanner, onto optic disk cartridge

      ￥100 per optic disk In addition, ￥10 per sheet of such document or drawing
      1. Microfilm
      1. Inspection of a printout

      ￥10 per sheet
      1. Viewing of a display or images by means of special equipment

      ￥290 per reel
      1. Provision of a printout of the microfilm images on paper

      ￥80 per sheet (￥140 per sheet for A3 size paper)
      1. Photo film
      1. Inspection of a printout on photographic paper

      ￥10 per sheet
      1. Provision of a printout on photographic paper

      ￥30 per sheet (￥430 per sheet for the paper 203 mm long x 254 mm wide)
      1. Slide (excluding those listed in Paragraph 9)
      1. Inspection of a display by means of special equipment

      ￥390 per roll
      1. Provision of a printout on photographic paper

      ￥100 per sheet (￥1,330 per sheet for the paper 203 mm long x 254 mm wide)
      1. Recording tape (excluding those listed in Paragraph 9) or recording disk
      1. Hearing a playback by means of special equipment

      ￥290 per tape or disk
      1. Provision of a copy onto cassette tape

      ￥430 per cassette tape
      1. Video tapes or video disks
      1. Hearing / Viewing a playback by means of special equipment

      ￥290 per tape or disk
      1. Provision of a copy onto video cassette tape

      ￥580 per video cassette tape
      1. Digital media records (excluding those listed in paragraph 5, 6, and 8)
      1. Inspection of a printout

      ￥200 every 100 sheets
      1. Inspection or hearing / viewing of a playback by means of special equipment

      ￥400 per data file
      1. Provision of a printout on paper (excluding those specified in item d))

      ￥10 per sheet
      1. Provision of a color printout on paper

      ￥20 per sheet
      1. Provision of a copy onto flexible disk cartridge

      ￥50 per FD cartridge

      In addition, ￥210 per data file
      1. Provision of a copy onto optic disk cartridge

      ￥100 per optic disk In addition, ￥210 per data file
      1. Movie film
      1. Hearing / Viewing of a playback by means of special equipment

      ￥390 per reel
      1. Provision of a copy onto video cassette tape

      ￥6,800 (￥13,000 for 16mm film and ￥10,100 for 35mm film) In addition, ￥2,750 (￥3,200 for 16mm film and ￥2,650 for 35mm film) every 10 minutes
      1. Slide accompanied by the soundtrack of said slide
      1. Hearing / Viewing a display by means of special equipment

      ￥680 per roll
      1. Provision of a copy onto video cassette tape

      ￥5,200 (in case it exceeds 20 slides, then, ￥110 per slide for the exceeding will be charged in addition to ￥5,200)

      ・For detailes of disclosure methods and fees, please contact the  Information Disclosure Desk of the University.
    6. Information Disclosure Desk of the University
      Adress：〒904-0495 1919-1, Tancha, Onna-son, Kunigami-gun, Okinawa-ken
      Section in charge： Rules and Compliance Section, OIST
      Email：information-disclosure-request＠ oist.jp
      Available：from Monday to Friday（except holidays）
      from 10:00～12:00 and 13:00～17:00
       
    7. Rules for Public Access to Information at OIST
      ・Rules for Disclosure of Retained Corporate Records

 

 

 

  1. Guidance on the Procedures for Personal Information Protection (Article 125 of the Act on the Protection of Personal Information)

    1. About the Personal Information Protection System [Kojin-jouhou-hogo-seido]

      ＜About the Personal Information Protection Act＞
      The Personal Information Protection Act is intended to protect the rights and interests of individuals with due consideration given to the utility of personal information.
      This Act is intended to establish rules to be observed in handling of personal information and systems to involve the individual concerned, so that the effectiveness of the rules can be secured, in order to prevent infringement in rights and interests of individuals due to inappropriate handling of the personal information held by administrative agencies.

      ＜About Personal Information＞
      Personal Information shall mean information about a living individual, which can identify the specific individual by name, date of birth or other description contained in such information. Information on attributes of an individual, including his/her physique and properties, etc. may be deemed to be Personal Information as long as it constitutes an integral part of the personal name.

      ＜Rules for the handling of Personal Information＞
      1. Restriction on Retention
      • In order to retain Personal Information, the purpose of use shall be specified.
      • Personal Information beyond the scope necessary for achievement of the purpose of use shall not be retained.
      2. Clear Indication of the Purpose of Use
      • When personal information is directly obtained in writing from an individual concerned, the purpose of use shall be clearly indicated to the individual concerned in advance.
      3. Restriction on Use and Provision
      • Use and provision of personal information for purposes other than the purpose of use, except as otherwise provided for by laws and regulations, shall be restricted.
      • However, in any of the following cases, the use or provision of personal information for purposes other than the purpose of use may be approved as long as such use or provision will not cause unjust harm to the rights or interests of the individual concerned or a third party.
      Where it is consented by the individual concerned, or where it is provided to the individual concerned
      Where there are "reasonable grounds" other than the purpose of use within the administrative agencies
      Where there are "reasonable grounds" other than the purpose of use for other administrative agencies
      Where there are "special grounds" other than the purpose of use for entities other than the administrative agencies
      4. Maintenance of the Accuracy
      • The retained personal information shall reflect the past and present facts as accurately as possible to the extent necessary for the achievement of the purpose of use.
      5. Security Control Measures
      • Measures necessary to prevent leakage, etc. of retained personal information shall be taken.
      6. Obligation of Employees
      • Personal information acquired with respect to work shall not be disclosed to another person without a justifiable ground or used for an unjust purpose.

      ＜System for the person to be involved＞
      1. Disclosure Request
      • Any person may request disclosure of his/her personal information held by the administrative agencies.
      • Disclosure shall be made, except for the Non-Disclosure Information, including any information about a person other than the one making the request.
      2. Correction Request
      • Any person may request correction of personal information that was disclosed and deemed by him/her not to reflect the truth.
      • Requested correction deemed reasonable by the administrative agencies shall be made to the extent necessary for the achievement of the purpose of use.
      3. Suspension of Use
      • Any person may request suspension of use (deletion, or suspension of use or provision) for the personal information that was disclosed and deemed to have been acquired, used, or provided illegitimately.
      • When the request is deemed reasonable by the administrative agencies, the use shall be suspended within the scope necessary for ensuring the proper handling.
       
    2. Disclosure request for personal information

      ＜Disclosure Request＞
      Any person may request disclosure of his/her personal information held by the Incorporated Administrative Agencies. (A statutory representative of a minor or an adult ward may make the request on behalf of the principal. The same shall apply to requests for correction or suspension of use.)

      ＜Method of Disclosure Request＞
      ・Please submit or mail the documented Disclosure Request to the Personal Information Protection Desk of the University. If the titles, etc. of the documents to be requested, which contain the personal information, held by the University cannot be ascertained, please contact the relevant help desk of the University. 
      ・In order to make a request, documents for identifying the Individual Concerned shall be presented or submitted. A statutory representative making the request on behalf of the principal shall present or submit documents certifying the status of the statutory representative, in addition to those identifying the Individual Concerned. 
      ・A fee of 300 yen shall be paid per Corporate Document recording the retained personal information pertaining to a Disclosure Request. For more details, please contact the relevant help desk of the University.

      ＜Notification whether Disclosure or Non-Disclosure＞
      A decision on acceptance or rejection of a Disclosure Request shall be made, as a general rule, within thirty days.
      Retained personal information will be disclosed unless Non-Disclosure Information, including personal information of a person other than the disclosure requester, is included.
      If the requester is not satisfied with the decision on a Disclosure Request, he/she may file a formal complaint on the Disclosure Decision.

      ＜Disclosure Implementation Application＞
      The requester shall notify the methods of disclosure, etc., within thirty days of the receipt of the decision notice concerning the Disclosure Request.
      As a means of Disclosure, please consult the relevant help desk of the University about the method of inspection or the delivery of copies as for records on documents or pictures, or about proper disclosure methods as for electromagnetic records.
       
    3. ＜Form 1＞Disclosure Request Form (PDF | Word)
       
    4. ＜Form 2＞Application for Disclosure Methods of Corporate Documents (PDF | Word)
       
    5. Requests for amendment and requests for suspension of use

      ＜Requests for amendment＞
      Any person may request an administrative agency for correction of retained personal information that was disclosed and deemed by the individual concerned not to reflect the truth.
      A correction request shall be made to the incorporated administrative agency retaining the retained personal information within ninety days from the date of disclosure of the retained personal information.
      The request shall entail no cost.
      The administrative agency shall make the corrections deemed reasonable to the extent necessary for the achievement of the purpose of use.

      ＜Requests for suspension of use＞　
      Any person may request an administrative agency for suspension of use (deletion, or suspension of use or provision) for retained personal information that was disclosed and deemed to have been acquired, used, or provided illegitimately.
      A request for suspension of use shall be made to the administrative agency retaining the retained personal information within ninety days from the date of disclosure of the retained personal information.
      The request shall entail no cost.
      When the request is deemed reasonable by the administrative agency, the use shall be suspended within the scope necessary for ensuring the proper handling.

       
    6. ＜Form 3＞Requests for amendment Form (PDF | Word)
       
    7. ＜Form 4＞Requests for suspension of use Form (PDF | Word)
       
    8. Personal Information Protection Desk
      Adress：〒904-0495 1919-1, Tancha, Onna-son, Kunigami-gun, Okinawa-ken
      Section in charge： Rules and Compliance Section, OIST
      Email：information-disclosure-request＠ oist.jp
      Available：from Monday to Friday（except holidays）
      from 10:00～12:00 and 13:00～17:00
       
    9. Guidelines for for Personal Information Protection at OIST

 

  1. Information to be disclosed pursuant to the provision of the Article 47 of the Private School Act　

 

 

  1. Information to be disclosed pursuant to the provision of the Article 63-2 of the Private School Act

 

 

  1. Information to be disclosed pursuant to the provision of the School Education Act

    1.  Results of the Self-Assessment [Jiko-tenken-hyouka] （P1, A109 of the School Education Act）
      ・N/A
       
    2.  Conditions of education and research activities （A113 of the School Education Act）
      1. Items related to the purpose of the education and research of the University and the policies established pursuant to the provision of Article 165-2, Paragraphy 1 (Three Policies)
      2. Items related to basic organization of education and research
      3. Items related to faculty organization, the number of faculty members, and their degree and achievements
      4. Items related to admission policy, and the numbers of students enrolled, Total Enrollment Capacity, the number of students currently enrolled in total, the number of graduates, and the career path of the graduates
      5. Items related to courses, teaching methods, and the content of the courses, and the curriculum
      6. Items related to assessment of the student’s performance and completion requirements
      7. Items related to the education and research environment, such as school lands, school buildings, facilities
        and equipment
      8. Items related to tuition, admission fee, and other expenses the University collects from the students
      9. Items related to student support regarding their career, mental and physical health, etc.
      10. Other items such as information about knowledge and abilities which students should acquire in accordance with educational purpose, university rules, other rules at the university, Application documents for approval of establishment of the university (in Japanese only), Report on compliance with the plan to establish the university (in Japanese only) (FY2013, FY2014, FY2015, FY2016, FY2017) , the result of self-assessment and evaluation by third-party organizations (FY2018 Self-inspection and Evaluation Report, OIST / FY2018 Report on the University Evaluation and Accreditation, JIHEE), financial status of the university(FY2013Financial statement_English), Report on  financial status and compliance with the facility construction plan after approval of the bylaws (in Japanese only) (FY2012, FY2013, FY2014, FY2015, FY2016, FY2017),etc.
    3. Summaries of doctoral thesis （A8 of the Degree Regulations）
      ・Okinawa Institute of Science and Technology Graduate University Institutional Repository (OISTIR)

  1. Information to be provided pursuant to the provision of the Article 22, Paragraph 1 of the Act on Access to Information Held by Independent Administrative Agencies and the Article 12 of the Order for Enforcement of the Act on Access to Information Held by Independent Administrative Agencies

    1.  Information about organization as follows;
      1. Purpose of the corporation
        ・Okinawa Institute of Science and Technology School Corporation Act (Act No.76 of 2009)
      2. Organization of the corporation
        ・OIST in a Nutshell
        ・Officers and Vice Presidents
      3. Standards for payment of the remuneration, etc. of the corporation
        ・PRP Chapter 34
        　- Compensation Rules for Fixed-Term Employees
        　- Compensation Rules for Regular Employees
        ・PRP Chapter 35
        　- Guidelines for the Implementation of the Officers Retirement Allowance Plan
        　- Rules of Retirement Allowance
    2. Information about business as follows;
      1. Business reports of the corporation
        The Performance Report included in the Business Repot evaluates and reports on the implementation and achievement status of the overall business operation plan drafted each fiscal year.
        (The self-evaluation grades are defined as follows; “performed as planned but exceeding expectations (A+)”, “performed as planned (A)”, “performed as mostly as planned (B)”, “not performed as planned (C)”, and “not implemented (D).”)
        ・Fiscal Year 2023: Business Report
        ​・Fiscal Year 2022: Business Report
        ・Fiscal Year 2021: Business Report
        ​・Fiscal Year 2020: Business Report
        ​・Fiscal Year 2019: Business Report
        ​・Fiscal Year 2018: Business Report
        ​・Fiscal Year 2017: Business Report
        ・Fiscal Year 2016: Business Report
        ・Fiscal Year 2015: Business Report
        ・Fiscal Year 2014: Business Report
        ・Fiscal Year 2013: Business Report
        ・Fiscal Year 2012: Business Report
        ・Fiscal Year 2011: Business Report
      2. Business Plans of the corporation
        ・Fiscal Year 2024: Business Plan
        ・Fiscal Year 2023: Business Plan
        ・Fiscal Year 2022: Business Plan
        ​・Fiscal Year 2021: Business Plan
        ・Fiscal Year 2020: Business Plan
        ・Fiscal Year 2019: Business Plan
        ・Fiscal Year 2018: Business Plan
        ・Fiscal Year 2017: Business Plan
        ・Fiscal Year 2016: Business Plan
        ・Fiscal Year 2015: Business Plan
        ・Fiscal Year 2014: Business Plan
        ・Fiscal Year 2013: Business Plan
        ・Fiscal Year 2012: Business Plan
      3. Rules regarding conclusion of a contract with the corporation
        ・PRP Chapter 28
        ・Contract Management Stipulations
      4. Calculation method of a processing fee of the corporation
        ・Rules for Disclosure of Retained Corporate Records
    3. Latest documents of financial statement
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2023
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2022
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2021
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2020
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2019
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2018
      ​・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2017
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2016
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Ependiture [Syuushi-keisan-syo]) in FY2015  
      ・Financial  Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Expenditure [Syuushi-keisan-syo]) in FY2014  
      ・Financial  Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Expenditure [Syuushi-keisan-syo]) in FY2013  
      ・Financial  Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Expenditure [Syuushi-keisan-syo]) in FY2012  
      ・Financial Statement (Balance Sheet [Taisyaku-taisyou-hyou], Statement of Income and Expenditure [Syuushi-keisan-syo]) in FY2011
    4. Information about evaluation and audit as follows;
      1. Result of evaluation by Independent Administrative Institution Evaluation Committee
        ・N/A
      2. Result of Policy Evaluation of CAO
        ・N/A
      3. Result of Administrative Evaluation by MIC
        ・N/A
      4. Report of the Auditors
      5. Result of audit by an accounting firm
        ・Report of Independent Auditors <tentative tlanslation>
      6. Report from by the Board of Audit
        ・N/A
    5. Information of affiliate companies
      ・N/A

  1. Information to be disclosed pursuant to the provision of the Document Management Act

    1.  Corporate Record File Registry（Paragraph 3, Article 11）
      ・Corporate Record File Registry (as of March 31, 2023)　※Japanese language
    2. Rules for Corporate Records management（Paragraph 2, Article 13）
      ・PRP Part 12 "Rules for Corporate Records Management and University Archive"

 
 

  1. Information to be disclosed pursuant to the provision of the Article 75 of the Personal Information Protection Act

 

Personal Information File Register

 

  1. Others

    1. Pay standard of the officers and the employees [in Japanese only]
      ・FY2011 (Okinawa Institute of Science and Technology Promotion Corporation)
      ・FY2011
      ・FY2012
      ・FY2013
      ・FY2014
      ・FY2015
      ・FY2016
      ・FY2017
      ・FY2018
      ・FY2019
      ・FY2020
      ・FY2021
      ・FY2022
      ・FY2023
    2. Information of bidding and contracts
      ・Information of Purocurement
    3. Implementation Plan for Minimizing Greenhouse Gas Emissions
      ・Implementation Plan for Minimizing Greenhouse Gas Emissions at Okinawa Institute of Science and Technology School Corporation
    4. Contract Review Committee (Detailed Stipulations)
      ・Purpose of Establishment
      ・Member list
      ・Summary of the 1st Contract Review Committee
      ・Summary of the 2nd Contract Review Committee
      ・Summary of the 3rd Contract Review Committee
      ・Summary of the 4th Contract Review Committee
      ・Summary of the 5th Contract Review Committee
      ・Summary of the 6th Contract Review Committe
      ・Summary of the 7th Contract Review Committee
      ・Summary of the 8th Contract Review Committee
      ・Summary of the 9th Contract Review Committee
      ・Summary of the 10th Contract Review Committee
      ・Summary of the 11th Contract Review Committee
      ・Summary of the 12th Contract Review Committee
      ・Summary of the 13th Contract Review Committee
      ・Summary of the 14th Contract Review Committee
      ・Summary of the 15th Contract Review Committee
      ・Summary of the 16th Contract Review Committee
      ・Summary of the 17th Contract Review Committee
      ・Summary of the 18th Contract Review Committee
      ・Summary of the 19th Contract Review Committee
    5. OIST Rules for Concurrent Appointment (Appendix)
    6. OIST Guidelines on Measures Promoting the Elimination of Discrimination Based on Disability (in compliance with the provision of Article 9-1 of the Act on Promoting the Elimination of Discrimination Based on Disability [Law No.65 of 2013])
    7. Information of retired government employees
      ・Profile