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One way conferences can support attendees with disabilities is by providing accessibility information about the conference in advance. This can take the form of an accessibility FAQ on the conference website, often located on a ‘conference.org/access’ page.

To make the process of generating the code for an Accessibility FAQ page easier, we provide here a form where you can fill out the fields in our Accessibility FAQ page template and generate HTML code for your own Accessibility FAQ page with the values you enter. We have grouped related fields into sections to make it easier to navigate.

When you submit the form, the HTML code for your Accessibility FAQ page will be generated and displayed below the form. You can then copy the code and edit it as you please.

Notes:

This form does not verify that the input entered is correct. It will only populate the fields in the Accessibility FAQ page template with the values you enter.
It is very important to ensure that the final published FAQ reflects the conference situation and policies accurately. The boilerplate text of the generated FAQ asserts some accessibility features that we hope any conference will be willing and able to provide. For example, assistance from student volunteers for attendees with disabilities, labels on food, and provision of water for service animals. If the boilerplate text does not reflect what your conference can provide, be sure to edit accordingly before publishing.
You don’t have to fill out all the fields to generate the code. Default entries have been provided wherever possible. A preliminary FAQ can be generated after just filling out the first three sections.
You can submit the form at any time and multiple times.

Accessibility FAQ Template Form

Please fill in the form fields below with the information for your conference then press ‘Submit’ to generate HTML for your conference website/access page.

Conference Details

Conference Venue

Requesting Accomodations

We recommend using the conference early registration deadline as the deadline for attendees to make accommodation requests.

Assistance at the Conference

Map and Description of Conference Space

This section should provide a map of the conference space that shows the following information:

The location of stairs, escalators, elevators, restrooms and wheelchair-accessible restrooms.
Walking distance between sessions and need to use stairs.
Places to sit and rest.
Whether there will be a quiet place where hard of hearing people can talk.
Whether there will be a private room where an attendee could rest or nurse a baby.
Where a guide dog can be taken to relieve itself.

For the benefit of those who cannot see the map, a textual description should also be included.

Is there a map of the venue available?

Map URL: [Provide a URL to a map or a floor plan of the venue. Example.]

Description of the Conference Space: [Provide a textual description of the conference space. Example of the textual description of the conference space for a small event in a hotel: The conference is spread across two adjacent rooms on the Mezzanine level. The main session will be held in the Harborview Ballroom, breaks will be held in the foyer outside this room, and lunches and poster sessions will be in the adjacent Harborview Gallery. Wheelchair accessible restrooms are located on this level to the left of the Harborview Gallery. The registration desk will be adjacent to the elevators, on the left. The foyer features several lounge chairs but is not a quiet area. The distance from the registration desk to the Harborview Ballroom is approx. 100ft.] We are still working on a description of the conference space.

Emergency Evacuation: [Describe how attendees using wheelchairs, power scooters, or unable to walk out of the building should respond if there is an emergency evacuation of the conference.]
We are still working on an evacuation plan for attendees with mobility limitations.

Wheelchair and Power Scooter Access

This section should provide information for wheelchair and power scooter users, including:

Wheelchair access routes into the conference venue.
Wheelchair route from the entrance or lobby to the meeting rooms and/or guest accommodation.
If venue is a hotel – wheelchair route from the hotel rooms to the meeting space.
Location of wheelchair-accessible restrooms.
Warnings about any steps or stairs between conference locations.
Where to get more detailed information about accessibility at the venue.
If there will be a raised stage, will there be a ramp onto it?
Wheelchair access and transportation for any offsite events. (Fields regarding offsite event accessibility can be found below in the section titled Accessibility Information for Off-site Events.)

Is the venue wheelchair accessible?

Wheelchair Accessibility Description: [Describe here what the venue’s wheelchair accessibility is like. Example: The hotel has a level entrance with automatic doors. The reception desk has a lowered section for wheelchair users, and the route to the elevators is level. The elevators lead to the guest and meeting rooms. Three wheelchair-accessible guest rooms are available, each with a walk-in shower and grab rails. The meeting room will have wheelchair spaces by the central aisle at the back of the room. Student volunteers will be available on request to help with the lunch buffet, and there will be space for wheelchairs at the lunch tables.] We are still working on a detailed description of wheelchair access.

Wheelchair Presenter Description: [Describe here the details about wheelchair accessibility that pertain to presenters who use wheelchairs.]
We do not at this time have a ramp on to the stage. If you are a presenter who uses a wheelchair, please contact us as soon as possible so that we can make arrangements. After the early registration deadline we cannot guarantee to be able to provide a ramp. Poster sessions will have space for a wheelchair to move between the posters.

Walking

This section should describe:

How far it is from the conference space to the elevator,
How far to the nearest accessible bathroom, and
Mention any ramp that is needed to move between parts of the space.

Restroom Directions and Access

Arrangements for Presenters with Accessibility Needs

Service Animals

Attending by Robot

Induction Loops

Microphones

Food

Smoking & Smoking-free Areas

Quiet Space & Sensory Impact

Quiet Space: [Indicate here whether there will be quiet space for attendees to use, and where it will be. Include information about a quiet place suitable for conversation.]

Sensory Impact: [Indicate here whether there will be loud music, strobe lighting, flash photography, spotlights, strong smells or other strong sensory experiences at the conference. Describe where in the presentation room the audio speakers will be located. Off-site events will be covered in the next section.] We are still gathering information on sensory aspects of the conference. Participants will be requested not to use flash photography or to wear strong scents. Please indicate on your registration form if there are specific items you would like to know about in advance.

Accessibility Information for Off-site Events

Are there any off-site events?

Offsite Wheelchair Description: [Describe here how to access any off-site events via wheelchair (if possible). For example: The walking route to the reception is passable by wheelchair but steep and rough with several curbs that do not have curb cuts. We recommend using the local taxi service ABC Taxi whose cabs can accommodate one manual or power wheelchair. If you wish to attend the reception with a power scooter, please contact accessibility_contact and indicate this on your registration form. The reception venue is wheelchair accessible except for two steps up to the main entrance. Student volunteers will be available on request to assist wheelchair users with these steps. The venue has accessible restrooms near the reception area.] We are still gathering information on wheelchair access to the offsite events. Please contact us directly with any questions.

Offsite Walking Description: [Provide here walking directions to the off-site events. Include details about the distance, the terrain (hills? how steep? uneven sidewalks?), the location of the off-stie event (will there be seating available?), and other transportation options (will there be taxis available for those who do not wish to walk?).]
We are still gathering information on walking demands of the offsite events.

Off-site Sensory Description: [Provide here a description of sensory aspects of the off-site events. Include details about loud sounds, bright or flashing lights, and strong smells. Indicate where attendees should go if they need to take a break or find a quiet place.] We are still gathering information on sensory demands of the offsite events and availability of quiet places.

City Accessibility

For Emergencies

Transportation

This form provides an example of one description of a transport option, but attendees needs will vary. We recommend adding more options where they are available. Be sure to include one that is accessible to people with bulky power wheelchairs.

Note: When describing a public transportation option, you should include:

Link to web page for accessibility information provided by the service itself, if one exists.
Contact email, phone and TTY numbers for the service.
Where to find it in the airport.
How much it costs.
Whether the service is accessible for people using manual or larger powered wheelchairs.
Whether the service is accessible to a person using a larger electric scooter.
Whether wheelchair users need to call ahead to reserve.
Whether the service requires walking a long distance or up and down steps.
Whether service animals are accepted.
How long the journey typically takes.
Where the service drops passengers relative to the conference venue.
How to get from the dropping-off point to the conference venue in a wheelchair, or without using steps, and how far it is to walk.

Airport Name: [Name of nearest airport]

Transportation Service: [Best way to get to the conference venue other than driving. For example: “by ABC Taxi”]

Name of the Transport Option: [Name of transport option. For example: “ABC Taxi”]

Transport Service URL: [URL for transport option]

Transport Route: [Route for transport option. For example: “From La Guardia airport to Manhattan Grand Central Station.”]

Direction to the Transport: [Describe here where to find the transport option, like where to find taxis at the airport. Example: “The light rail station is located in Terminal C, ground floor.”]
Outside the arrivals area

Cost of Transportation: [Cost of transport option. For example, the cost of taking a taxi from the airport to the venue.]

Travel Time for Transport Option: [Time needed to get to the transport option. For example, the time it takes to go from the airport to the venue by taxi.]

Wheelchair Information: [Wheelchair information for transport option – Please describe here which type of wheelchair, manual or powered wheelchair, and how many the taxis can take, and if the taxis are equipped with a ramp. Also, please indicate if some models can accommodate larger power scooters and if these models need to be reserved in advance.]
Please check directly with the vendor

Walking Directions: [Walking directions for transport option. For example, provide walking directions to the taxi rank, indicate where the taxis drop off passengers around the venue, like the main entrance of the hotel lobby, etc. Include an estimate of the walking distance.]
Walking distance unknown.

Steps: [Describe any places where a traveller would need to walk up or down steps (no ramp or elevator available). Think about both getting on to and off the transport into the venue/hotel.] Presence of steps unknown.

Service Animals: [Indicate here if guide dogs and other service animals are welcome on this transport option, and if a reservation is needed.]
Please check directly with the vendor

Service Phone: [Telephone number for transport option. For example, telephone number for local_taxi_company_name.]

Booking Information: [Booking information regarding transport option. Indicate here if and how participants should book the transport option. For example: Call (+65) 6589 8551 48 hours in advance to book a taxi.]
Please check directly with the vendor

{{conference}} Accessibility FAQ

ACM's Special Interest Group on Accessible Computing

Accessibility FAQ Page Generator